Part-Time Office & Admin Coordinator — Austin

edlink; Austin (TX); On-site; USD 34,000 - 41,000; Part time

Job summary

Edlink is seeking a part-time Office & Administrative Coordinator to help run our Austin office and enhance the day-to-day employee experience. The role is execution-focused and ideal for someone who is organized, dependable, proactive, and enjoys helping people.

You will support recurring office operations, vendor coordination, onboarding and offboarding logistics, light admin tasks, and employee experience needs. Expect 20-25 hours weekly with potential growth to 30 hours during busy periods.

Qualifications

• Availability to work approximately 20-25 hours per week in person from our Austin office.
• Strong organizational skills and attention to detail.
• A proactive approach, you notice what needs to be done and take ownership.
• Clear, professional communication.

Responsibilities

• Keep the office organized, stocked, clean, and ready for daily use.
• Monitor, order, restock, and organize office supplies, snacks, drinks, and kitchen items.
• Coordinate with vendors, building management, cleaning services, maintenance teams, and other external partners.
• Receive, organize, and distribute mail, packages, deliveries, and office shipments.
• Support office access, badges, keys, parking, and other workplace logistics as needed.
• Coordinate recurring team lunches, including ordering, setup, cleanup, and vendor communication.
• Support team celebrations, quarterly events, new-hire welcomes, and other in‑office gatherings.
• Help prepare desks, equipment, welcome materials, and office access for new hires.
• Support onboarding and offboarding logistics, including equipment coordination and workspace setup or cleanup.
• Provide light scheduling, travel, reservation, and logistics support as needed.
• Assist Finance, Operations, and People Ops with receipts, vendor information, documentation, and office‑related administrative tasks.
• Maintain simple checklists and documentation so recurring office processes run smoothly.

Skills

Organizational skills

Attention to detail

Proactive

Clear communication

Customer service mindset

Job description

Edlink is seeking a part-time Office & Administrative Coordinator to help run our Austin office and enhance the day-to-day employee experience. The role is execution-focused and ideal for someone who is organized, dependable, proactive, and enjoys helping people.

You will support recurring office operations, vendor coordination, onboarding and offboarding logistics, light admin tasks, and employee experience needs. Expect 20-25 hours weekly with potential growth to 30 hours during busy periods.