Part-Time Office Manager / Executive Assistant

Recooty; Logan (UT); On-site; USD 30,000 - 40,000; Part time

Job summary

Impact Suite is seeking a proactive Part-Time Office Manager / Executive Assistant in Logan, Utah. This role involves supporting leadership and managing day-to-day operations in-office. The ideal candidate is highly organized, enjoys problem-solving, and has experience in office management.

Responsibilities include managing calendars, supporting office operations, and maintaining strong communication with vendors and clients. Strong communication skills and attention to detail are essential for success in this role.

Qualifications

• Experience in office management or similar roles is required.
• Strong written and verbal communication skills are essential.
• Attention to detail and organizational skills are a must.

Responsibilities

• Manage executive calendars and scheduling.
• Support day-to-day office operations.
• Communicate professionally with vendors and clients.

Skills

Office management

Executive assistance

Business administration

Operations coordination

Communication skills

Tools

Slack

Standard business software tools

Job description

Location: In-Office (No Remote Work)

Company: Impact Suite / Schools by Impact Suite

Schedule: Part-Time (20 hours per week)

About Impact Suite

Impact Suite is a growing technology company serving schools and organizations through innovative communication and operational solutions. We value initiative, accountability, excellent service, and strong company culture.

Position Overview

We are seeking a highly organized, proactive Part-Time Office Manager / Executive Assistant to support leadership and help oversee day-to-day business operations from our office.

This role is ideal for someone who enjoys solving problems, creating structure, supporting people, and helping a growing company run smoothly. The right candidate will serve as an operational hub for the company—supporting executives, helping manage office operations, coordinating internal processes, and strengthening team culture.

Key Responsibilities

• Manage executive calendars, scheduling, and recurring company meetings
• Prepare agendas, reminders, follow-up items, and administrative support for leadership
• Support day-to-day office and business operations, including HR administration, accounting coordination, vendor communication, and operational follow-up
• Track invoices, subscriptions, vendor obligations, and help ensure important tasks are completed
• Professionally communicate with vendors, partners, clients, and outside contacts on behalf of the company
• Support company culture through team celebrations, employee events, onboarding coordination, and occasional retreats
• Identify operational gaps or overlooked tasks and proactively help solve them
• Use Slack and standard business tools to support communication and coordination
• Handle sensitive information with professionalism and confidentiality
• Maintain basic awareness of HIPAA and healthcare privacy expectations as they relate to healthcare technology

Qualifications

• Experience in office management, executive assistance, business administration, operations coordination, or a similar role
• Basic understanding of business functions including HR, accounting, operations, and executive support
• Strong written and verbal communication skills with excellent customer service instincts
• Highly organized with strong follow-through and attention to detail
• Familiarity with an AI tool(s) and writing prompts for daily tasks
• Resourceful, dependable, and comfortable managing multiple priorities
• Comfortable asking questions, learning new systems, and stepping in where needed
• Familiarity with Slack and common business software tools
• Experience in healthcare, healthcare technology, SaaS, education technology, or entrepreneurial environments is a plus

Success in This Role

A successful person in this role becomes a trusted “get it done” resource who keeps leadership organized, helps the business stay on track, strengthens company culture, and ensures important details do not fall through the cracks.