Part-Time Office Manager — Austin, Flexible Hours & Perks

Swap; Austin (TX); On-site; USD 30,000 - 44,000; Part time

Benefits offered by this job

Private healthcare

Stock options

Generous PTO

Pension contributions

Flexible working

Wellness benefits

Mental health support

Enhanced parental leave

Weekly team offsites

Job summary

Swap looks for an organized, proactive Office Manager to keep our Austin office running smoothly and create a productive, welcoming space for the team. You’ll be the first point of contact on all office needs, collaborating with the People Operations team as Swap grows.

You’ll coordinate facilities, vendors, events, and space planning while supporting safety policies in a fast-paced, distributed team environment across time zones.

Qualifications

• 3+ years of office management or similar role.
• Strong organisational and multitasking skills with high attention to detail.
• Excellent interpersonal and communication skills.
• Discretion with sensitive information and professionalism.

Responsibilities

• Oversee the day-to-day running of the Austin office, ensuring a productive and welcoming environment.
• Act as the primary point of contact for Austin employees' operational needs and coordinate with the People Operations team.
• Manage office vendors, supplies and services, including facilities and catering.
• Coordinate in-office events, team gatherings and company meetings, including cross-office events.
• Keep the office organised and help plan how the space is used.
• Support health and safety compliance and workplace policies in the office.

Skills

Office management

Vendor management

Communication

Event coordination

Attention to detail

Tools

MS Office

Google Workspace

Job description

Swap looks for an organized, proactive Office Manager to keep our Austin office running smoothly and create a productive, welcoming space for the team. You’ll be the first point of contact on all office needs, collaborating with the People Operations team as Swap grows.

You’ll coordinate facilities, vendors, events, and space planning while supporting safety policies in a fast-paced, distributed team environment across time zones.