Austin Office & People Coordinator (Part-Time)

MVF; Austin (TX); Hybrid; USD 41,000 - 50,000; Part time

Job summary

MVF in Austin seeks a part-time People & Office Coordinator to run the day-to-day of the office from 8:00 to 12:00, Monday to Friday, in the WeWork space. You will welcome new MVFers from day one, help maintain a lively culture, and support onboarding with the UK People team.

You’ll handle facilities, events, admin, and HR-related inquiries, while coordinating with London HQ and local staff to ensure smooth operations.

Qualifications

• Experience in office coordination or front-of-house roles.
• Experience with onboarding, recruitment coordination or HR admin is a plus.
• Excellent communication and hospitality skills.

Responsibilities

• Own the day-to-day running of the WeWork space, liaising with facilities, access, and meeting rooms.
• Be the first point of contact for the Austin office, greeting guests, managing deliveries, and keeping the space welcoming.
• Plan and run culture initiatives—socials, lunches, celebrations and wellbeing moments.
• Coordinate onboarding for new starters, complete I-9 checks, desk setup, and WeWork access.
• Act as local HR liaison (including PEO coordination) and escalate to the People team when needed.
• Manage calendars, travel, and logistics for senior stakeholders and visiting UK/overseas colleagues.
• Organize internal events and meetings, including catering and AV/logistics.
• Track and order office supplies and manage vendor relationships within budget.
• Champion office health & safety and wellbeing, addressing issues promptly.
• Serve as Evacuation Officer for fire drills and safety planning.
• Support internal comms for the Austin office across UK/US time zones.
• Assist UK Talent/Recruitment with interview scheduling for US hiring managers.

Skills

Front-of-house

HR administration

Event planning

Onboarding coordination

Job description

MVF in Austin seeks a part-time People & Office Coordinator to run the day-to-day of the office from 8:00 to 12:00, Monday to Friday, in the WeWork space. You will welcome new MVFers from day one, help maintain a lively culture, and support onboarding with the UK People team.

You’ll handle facilities, events, admin, and HR-related inquiries, while coordinating with London HQ and local staff to ensure smooth operations.