Part-Time Office Manager - Admin, Ops & Culture

RISE Robotics; Somerville (MA); On-site; USD 34,440 - 48,216; Part time

Benefits offered by this job

Paid time off

Sick time

Company holidays

On-site parking

Job summary

Rise Robotics is seeking an enthusiastic Office Manager to handle daily operations in a close-knit team of fewer than 20 people in Somerville, Massachusetts. This part-time, in-person role involves office coordination, administrative support, and HR functions.

Ideal for candidates looking to grow into roles like Exec Admin or Project Manager, the Office Manager position provides significant independence and opportunities for professional development. Benefits include paid time off and on-site parking.

Qualifications

• No prior work experience is required.
• Strong technical proficiency with MS Office (Word, Excel) or Google Workspace.
• Experience with bookkeeping software like QuickBooks is a plus.

Responsibilities

• Oversee daily administrative operations, including mail distribution and greeting visitors.
• Manage schedules, coordinate meetings, and provide direct support to the leadership team.
• Monitor inventory, order office supplies, and serve as the primary contact for facilities vendors.
• Process invoices and track expenses.
• Assist with onboarding new hires and running bi-weekly payroll.
• Plan and coordinate small team events and celebrations.

Skills

Organizational ability

Verbal communication

Written communication

Technical proficiency with MS Office

Education

Associate's or Bachelor's degree in Business Administration or related field

High school degree with 2 years of experience

Tools

QuickBooks

Job description

We are seeking an enthusiastic and highly organized Office Manager to join our small, dynamic team. As we have a close-knit office of less than 20 people, you will be the central point of contact for daily operations. This is a part-time, in-person position that requires a proactive professional who thrives on variety and is comfortable working independently to keep our workplace running smoothly.

Depending on the candidate’s background and interests, growth paths available are Exec Admin, Project Manager, Chief of Staff, Business Development, Sales, or Product Management roles and can convert to full-time for the right candidate.

Key Responsibilities (training will be provided)

• Office Coordination: Oversee daily administrative operations, including mail distribution, greeting visitors, and maintaining a clean, organized office environment.
• Administrative Support: Manage schedules, coordinate meetings, help with travel arrangements, provide direct support to the leadership team.
• Supply & Vendor Management: Monitor inventory, order office and kitchen supplies, and serve as the primary contact for facilities vendors (IT support, maintenance, janitorial services).
• Basic Finance: Bookkeeping tasks such as processing invoices and tracking expenses.
• HR: Assist with onboarding new hires and offboarding terminations. Working with Gusto to maintain compliance. Run bi-weekly payroll.
• Culture & Events: Plan and coordinate small team events, lunches, and celebrations to foster a positive workplace culture.

• No prior work experience is required.
• Strong technical proficiency with MS Office (Word, Excel) or Google Workspace.
• Experience with bookkeeping software like QuickBooks is a plus.
• Other Skills: Exceptional organizational ability, strong verbal and written communication, and the flexibility to adapt to changing priorities.
• Education: An Associate’s or Bachelor’s degree in Business Administration, Marketing, Finance, Accounting, or any STEM field; or a high school degree with 2 years of experience in an office management or a comparable administrative role
• Candidates must be legally authorized to work in the United States. Company is unable to sponsor work authorization for this role.

Schedule & Environment

• Type: Part-Time (approx. 20 hours per week), with the potential to convert to full time depending on candidate’s skills, performance, and interest.

• Location: 100% In-Person.

Paid time off

Sick Time

Company Holidays

On-site parking