Office Manager

Dynamic Metals; Fort Myers (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

On-site work

PTO

Professional growth

Team environment

Job summary

Dynamic Metals seeks an organized Office Manager to keep the Florida facility running smoothly and to support day-to-day operations.

You will oversee administrative processes, manage supplies, assist onboarding, timekeeping, and payroll coordination in ADP, and handle invoicing and records in QuickBooks, while improving efficiency.

Qualifications

• 3+ years in office administration, office management, or similar role.
• Experience with accounts payable/receivable and general bookkeeping.
• Proficiency with Microsoft Office and accounting software such as QuickBooks.

Responsibilities

• Oversee daily office operations and administrative processes.
• Manage office supplies, vendor relationships, and facility needs.
• Support onboarding, employee records, timekeeping, and payroll coordination in ADP.
• Process invoices, payments, deposits, and customer account follow-up in QuickBooks.
• Maintain accurate financial records in QuickBooks and perform monthly account reconciliations.
• Prepare financial summaries, aging reports, and supporting documentation for management.
• Serve as a point of contact for employees, customers, and vendors.

Skills

Organizational skills

Communication skills

Problem-solving

Education

Associate's or Bachelor's in Business/Accounting/Finance or related

Tools

QuickBooks

ADP

Microsoft Office

Job description

We are looking for a highly organized and proactive Office Manager to keep our office running smoothly and support our day-to‑day business operations. This role combines office administration, employee support, and financial recordkeeping responsibilities.The ideal candidate is detail-oriented, enjoys solving problems, and can confidently manage multiple priorities in a fast-paced environment.

What you'll do

• Oversee daily office operations and administrative processes.
• Manage office supplies, vendor relationships, and facility needs.
• Support onboarding, employee records, timekeeping, and payroll coordination in ADP.
• Process invoices, payments, deposits, and customer account follow-up in QuickBooks.
• Maintain accurate financial records in QuickBooks and perform monthly account reconciliations.
• Prepare financial summaries, aging reports, and supporting documentation for management
• Serve as a point of contact for employees, customers, and vendors.Maintain organized digital and physical records using Microsoft Office and company filing procedures.Support continuous improvement of administrative processes and office efficiency.

What we're looking for

• 3+ years of experience in office administration, office management, or a similar role.
• Experience with accounts payable, accounts receivable, and general bookkeeping.
• Proficiency with Microsoft Office and accounting software such as QuickBooks.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently while managing multiple priorities.

Nice to have

• Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• Experience with payroll, financial reporting, or month-end processes.Bilingual English/Spanish is a plus.

Reports to: General Manager / OwnerWorks closely with:

• Operations, production, and warehouse teams
• Employees across all departments
• Customers and vendorsExternal accountant and payroll providers

What we offer?

• On-site Full-time position with long-term stability
• PTO (personal time, sick Leave)
• Professional growth and advancement opportunities
• Collaborative and supportive team environment
• Opportunity to make a direct impact on company success
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM (Every other Saturday, 8:00 AM to 12:00 PM)

Why join us?

Join a team that values professionalism, teamwork, and exceptional customer service. As our Office Manager, you'll play a critical role in supporting daily operations, maintaining organized business processes, and contributing to the continued success of the company.