Office Manager

Closed Loop Partners, LLC.; New York (NY); Hybrid; USD 44,000 - 47,000; Part time

Job summary

Closed Loop Partners is seeking a highly organized Office Manager to support the NYC-based team and ensure smooth office operations. The Office Manager will be seated at the reception desk and thus will often be the first team member guests and stakeholders engage with at the firm, and will also support management with select administrative duties.

This is a part-time, in-person role in midtown Manhattan. This role requires 2+ years of administrative experience, strong MS Office skills, and a

Qualifications

• 2+ years of administrative experience in a fast-paced organization.
• Professional demeanor and excellent interpersonal skills.
• Exceptional communication, organization, and problem-solving abilities.
• Ability to multi-task and manage competing priorities.
• Discretion and confidentiality in handling sensitive information.
• Genuine interest in sustainability and the environment.

Responsibilities

• Manage front desk, greet visitors, and direct inquiries.
• Coordinate scheduling for stakeholder meetings and room prep.
• Provide general administrative support and tech assistance for conference rooms.
• Maintain kitchen and copy areas, including supplies orders.
• Organize office rearrangements for team meetings and events.
• Plan domestic/international travel itineraries as needed.
• Assist with expense reimbursements and vendor communications.
• Be main contact for building management and cleaning/maintenance requests.
• Coordinate catering for off-site and in-office events.

Skills

Administrative experience

Interpersonal skills

Communication

Organization

Multitasking

Discretion and confidentiality

Sustainability interest

Microsoft Office

Tools

Microsoft Office

Job description

Office Manager

Closed Loop Partners is looking for a highly organized Office Manager to supporttheNYC-basedteamto ensure smooth operations. The Office Manager willbe seated at the reception desk and thus willoften be the first team member guests and stakeholdersengagewith at thefirm, andwill also support managementwith select administrative duties.This is a unique opportunity to be an integral player ofamulti-businessfirm inimpact investment, innovationconsulting, and operations, managingthe day-to-day activity of a busy office.

Location: In-office,New York City, NY

Salary Range: $ 32.00 to 3 4.00 per hour, non-exempt (eligible for overtime)

Target Start Date: August 10, 2026

This isPart-Time,in-personrolein our office in midtownManhattan.

Schedule

• Monday - Thursday: 8:30 am - 3:00 pm


• Friday: 8:30 am - 2:00 pm

About Closed Loop Partners

Closed Loop Partners is dedicated to building the circular economy. The firm is comprised of three key businesses that create a platform for systems change: an innovation center, the Center for the Circular Economy, an investment group, Closed Loop Capital Management, and an operating group, Closed Loop Builders.

Closed Loop Capital Management manages venture capital, private equity and catalytic capital & private credit investment strategies on behalf of global corporations, financial institutions, and family offices. The Closed Loop Center for the Circular Economy helps global brands, retailers and manufacturers solve their most pressing material challenges. Closed Loop Builders incubates, builds and scales circular economy infrastructure and solutions across the U.S.

Closed Loop Partners is based in New York City and is a registered B Corp. For more information, please visit www.closedlooppartners.com.

Role

Closed Loop Partners is looking for a highly organized Office Manager to support the NYC-based team to ensure smooth operations. The Office Manager will be seated at the reception desk and thus will often be the first team member guests and stakeholders engage with at the firm, and will also support management with select administrative duties. This is a unique opportunity to be an integral player of a multi-business firm in impact investment, innovation consulting, and operations, managing the day-to-day activity of a busy office.

This is Part-Time, in-person role in our office in midtown Manhattan.

This role is not eligible forcompany benefits (unless required bylaw).

Responsibilities

• Manage, assure, and optimize an efficient and effective office environment of 40+ team members and an active ecosystem of visitors


• Provide general administrative support, including scheduling multiple stakeholder meetings, room preparation, and technology support for conference rooms


• Manage the general front desk activity, including registering, welcoming and directing office visitors and handling a small volume of phone calls


• Organize and maintain kitchen and copy rooms, including ordering supplies


• Manage office rearrangements for team meetings and events


• Occasionally plan travel itineraries, both domestic and international


• Assist in preparing expense reimbursements


• Act as main point of contact for building management, initiating and managing cleaning, maintenance, and work requests


• Coordinate catering orders (off-site and in-office)


• Participate in special projects as needed

Qualifications

• 2+ years of administrative experience in a fast-paced dynamic organization ;experience within a financial, investment, or consulting environment is a plus but not required


• Professional demeanor and excellent interpersonal skills


• Exceptional communication skills, problem solving, organization, attention to detail and thoroughness


• A self-starter who can take direction and execute efficiently while multi-tasking


• Ability to exercise discretion and maintain confidentiality


• Genuine, personal interest in sustainability and the natural environment


• Proficiency in Microsoft Office Suite

Closed Loop Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

You must have US Work Authorization to be considered for any open Closed Loop Partners position.