Part-Time Office Experience Lead

FloQast; Chicago (IL); Hybrid; USD 28,000 - 34,000; Part time

Benefits offered by this job

Part-time schedule

Hybrid office in Chicago

Job summary

FloQast is seeking a part-time Workplace Experience Coordinator for our Chicago office to own daily operations and onsite experience. You will manage purchasing, vendor communications, mail, and events, ensuring a smooth, welcoming environment for the team.

The role requires strong organizational skills, independence, and the ability to lift up to 25 pounds. 3 in-office days per week; visa sponsorship not available.

Qualifications

• Experience in office coordination, workplace support, or administrative roles.
• Strong communication and organizational skills.
• Ability to work independently with a high sense of ownership.
• Comfortable lifting up to 25 pounds (e.g., lunch deliveries or office supplies).
• Friendly, approachable presence in the office.

Responsibilities

• Own day-to-day purchasing decisions for office supplies, equipment, events, and facilities-related expenses within approved budget parameters.
• Set up and manage recurring office lunch and snack programs.
• Greet guests and customers and help make their visits smooth and welcoming.
• Coordinate office mail and deliveries and work with IT on equipment drop offs and pickups.
• Keep the office tidy, stocked, and running efficiently (including light cleanup when needed).
• Support team events like birthday treats, happy hours, and seasonal celebrations.
• Be the go-to person for office questions, supply requests, and day-to-day logistics.
• Manage communications with building staff, vendors, and the facilities team as needed.
• Office supply ordering and inventory management.
• Track and report facilities and operational expenses, ensuring all activities stay within approved budget parameters.

Skills

Communication

Office coordination

Administrative experience

Independent ownership

Reliability

Tools

Zoom

Google Workspace

Slack

Job description

FloQast is seeking a part-time Workplace Experience Coordinator for our Chicago office to own daily operations and onsite experience. You will manage purchasing, vendor communications, mail, and events, ensuring a smooth, welcoming environment for the team.

The role requires strong organizational skills, independence, and the ability to lift up to 25 pounds. 3 in-office days per week; visa sponsorship not available.