Office Experience Lead: Facilities & Exec Support

Opensity Solutions; San Francisco (CA); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

PTO

Job summary

Opensity Solutions is seeking a experienced Workplace Experience Coordinator to support daily corporate workplace operations in a fast-paced financial services environment. This role requires independent coordination of office services, mail and packages, conference services, and executive support with discretion.

The ideal candidate will have 3+ years in workplace operations, strong organizational skills, and proficiency with Microsoft Office and scheduling platforms.

Qualifications

• Minimum 3 years of experience in corporate workplace operations or related fields.
• Experience coordinating vendors and facilities requests.
• Proficiency in Microsoft Office Suite and scheduling systems.

Responsibilities

• Coordinate daily workplace operations to maintain an organized, professional office environment.
• Manage mail, shipping, and logistics processes including FedEx and couriers.
• Coordinate meeting room scheduling, vendor catering, and visitor registration.
• Provide front-desk coverage and executive support with professionalism and discretion.
• Prepare weekly activity reports and track operational requests and costs.

Skills

Customer service

Office coordination

Vendor management

Facilities coordination

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Scheduling systems

Online service request systems

Job description

Opensity Solutions is seeking a experienced Workplace Experience Coordinator to support daily corporate workplace operations in a fast-paced financial services environment. This role requires independent coordination of office services, mail and packages, conference services, and executive support with discretion.

The ideal candidate will have 3+ years in workplace operations, strong organizational skills, and proficiency with Microsoft Office and scheduling platforms.