Office Coordinator, Chicago, IL (On-Site) Temporary

The Larko Group; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The Larko Group in Chicago, IL is seeking an on-site Office Coordinator for a temporary-to-hire role. You will support day-to-day workplace operations, manage front-desk coverage, coordinate travel, events, and vendor relations, and help maintain files and office systems.

The ideal candidate is highly organized and service-oriented, with strong communication and multitasking abilities. Proficiency in Microsoft Office and comfort using AI tools to streamline tasks is preferred.

Qualifications

• Bachelor’s degree in business administration or related field.
• 1–3 years in office coordination or similar role.
• Strong organizational, time-management, multitasking skills.
• Excellent written and verbal communication.
• Proficient with Microsoft Office and Outlook.
• Experience coordinating with vendors and events.
• Comfort with AI-enabled tools for planning tasks.

Responsibilities

• Create a welcoming, polished experience for visitors, candidates, vendors, and employees while managing front-desk coverage, calls, deliveries, and shared office communications.
• Oversee day-to-day office operations, including supplies, inventory, mail, building access, maintenance, repairs, security, and coordination with building management and vendors.
• Coordinate office events, team gatherings, celebrations, and employee recognition programs, managing catering, décor, gifts, swag, headcounts, communications, and day-of logistics.
• Manage employee travel arrangements, including flights, hotels, ground transportation, itineraries, and support for visiting employees and guests.
• Support employee onboarding and offboarding and maintain office records, directories, calendars, floor plans, trackers, and other administrative systems.
• Coordinate office purchases and vendor relationships, including orders, invoices, receipts, deposits, expense submissions, and recordkeeping.
• Draft and distribute internal communications, announcements, invitations, and other employee-facing content while using AI tools appropriately to streamline routine administrative and event-planning tasks.

Skills

Organizational skills

Customer service

Communication skills

Microsoft Office

AI tools familiarity

Education

Bachelor’s degree in business administration

Tools

Microsoft Outlook

AI tools

Job description

Office Coordinator, Chicago, IL (On-Site) Temporary

Our client is a global financial services firm that values collaboration, innovation, and a strong commitment to technology and continuous improvement. They are seeking a highly organized, proactive, and service-oriented Office Coordinator to support the day-to-day workplace experience. This role will help keep the office running smoothly while coordinating office logistics, travel support, vendor relationships, employee events, and recurring administrative processes. The ideal candidate is detail-oriented, dependable, and someone who enjoys keeping many moving pieces organized while creating a positive experience for employees and guests.

This position is Temp-to-Hire, on-site Monday through Friday, 7:00 a.m. to 4:00 p.m CT.

Responsibilities

• Create a welcoming, polished experience for visitors, candidates, vendors, and employees while managing front-desk coverage, calls, deliveries, and shared office communications.
• Oversee day-to-day office operations, including supplies, inventory, mail, building access, maintenance, repairs, security, and coordination with building management and vendors.
• Coordinate office events, team gatherings, celebrations, and employee recognition programs, managing catering, décor, gifts, swag, headcounts, communications, and day-of logistics.
• Manage employee travel arrangements, including flights, hotels, ground transportation, itineraries, and support for visiting employees and guests.
• Support employee onboarding and offboarding and maintain office records, directories, calendars, floor plans, trackers, and other administrative systems.
• Coordinate office purchases and vendor relationships, including orders, invoices, receipts, deposits, expense submissions, and recordkeeping.
• Draft and distribute internal communications, announcements, invitations, and other employee-facing content while using AI tools appropriately to streamline routine administrative and event-planning tasks.

Ideal Experience

• Bachelor’s degree in business administration or a related field preferred.
• 1–3 years of experience in office coordination, workplace operations, hospitality, events, administrative support, or a similar coordination-focused role preferred.
• Excellent organizational, time-management, and multitasking skills, with strong attention to detail and follow-through.
• Strong written and verbal communication skills with a professional, service-oriented, and responsive approach.
• Ability to manage recurring responsibilities while confidently responding to day-to-day needs and changing priorities.
• Proficiency with Microsoft Office, Outlook, and common workplace tools.
• Comfortable coordinating with vendors, managing schedules, and handling office logistics.
• Willingness to use AI tools thoughtfully and responsibly to support research, writing, planning, and administrative organization.