Workplace Experience Coordinator

FloQast; Chicago (IL); Hybrid; USD 28,000 - 34,000; Part time

Benefits offered by this job

Part-time schedule

Hybrid office in Chicago

Job summary

FloQast is seeking a part-time Workplace Experience Coordinator for our Chicago office to own daily operations and onsite experience. You will manage purchasing, vendor communications, mail, and events, ensuring a smooth, welcoming environment for the team.

The role requires strong organizational skills, independence, and the ability to lift up to 25 pounds. 3 in-office days per week; visa sponsorship not available.

Qualifications

• Experience in office coordination, workplace support, or administrative roles.
• Strong communication and organizational skills.
• Ability to work independently with a high sense of ownership.
• Comfortable lifting up to 25 pounds (e.g., lunch deliveries or office supplies).
• Friendly, approachable presence in the office.

Responsibilities

• Own day-to-day purchasing decisions for office supplies, equipment, events, and facilities-related expenses within approved budget parameters.
• Set up and manage recurring office lunch and snack programs.
• Greet guests and customers and help make their visits smooth and welcoming.
• Coordinate office mail and deliveries and work with IT on equipment drop offs and pickups.
• Keep the office tidy, stocked, and running efficiently (including light cleanup when needed).
• Support team events like birthday treats, happy hours, and seasonal celebrations.
• Be the go-to person for office questions, supply requests, and day-to-day logistics.
• Manage communications with building staff, vendors, and the facilities team as needed.
• Office supply ordering and inventory management.
• Track and report facilities and operational expenses, ensuring all activities stay within approved budget parameters.

Skills

Communication

Office coordination

Administrative experience

Independent ownership

Reliability

Tools

Zoom

Google Workspace

Slack

Job description

We're looking for a Workplace Experience Coordinator to own the day-to-day operations and onsite experience in our Chicago office. This is a highly visible, hands-on role with real impact on how employees experience the office each day. You'll be the person who keeps the space running smoothly, removes friction for the team, and ensures the office is consistently organized, functional, and well supported.

• Please note this is a part time role, 20-30 hours per week, 3 days in-office.
• Visa sponsorship is NOT available at this time

What You’ll Do

• Own day-to-day purchasing decisions for office supplies, equipment, events, and facilities-related expenses within approved budget parameters.
• Set up and manage recurring office lunch and snack programs.
• Greet guests and customers and help make their visits smooth and welcoming.
• Coordinate office mail & deliveries and work with IT on equipment drop offs and pickups.
• Keep the office tidy, stocked, and running efficiently (including light cleanup when needed).
• Support team events like birthday treats, happy hours, and seasonal celebrations. Flexibility around supporting events after-hours, as needed, is a big bonus!
• Be the go-to person for office questions, supply requests, and day to day logistics.
• Manage communications with building staff, vendors, and the facilities team as needed.
• Support occasional admin or facilities-related tasks.
• Office supply ordering and inventory management.
• Track and report facilities and operational expenses, ensuring all activities stay strictly within approved budget parameters.
• Any other tasks that may be assigned to help the company meet its goals.

What You’ll Bring

• Brings the energy and builds the buzz, transforming the office into a dynamic hub of positive interactions and unparalleled culture.
• Strong communication skills.
• Experience in office coordination, workplace support, or administrative roles.
• Strong sense of ownership and ability to work independently.
• Friendly, approachable, and dependable presence in the office.
• Highly organized with good time management and attention to detail.
• Comfortable jumping between different types of tasks throughout the day.
• Able to lift up to 25 pounds (like lunch deliveries or office supplies).
• Comfortable communicating with vendors or building staff to troubleshoot issues.

Nice To Haves/Other

• Experience working in a small office or startup environment.
• Familiarity with workplace tools like Zoom, Google Workspace, or Slack.
• Events experience and interest in building a positive workplace culture.

#BI-Hybrid

The hourly range is $20.00 to $25.00. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

About FloQast

FloQast is the leading AI-powered Accounting Transformation Platform, uniquely built by former accountants for accountants. We automate complex, recurring accounting workflows - transforming preparers into strategic reviewers and relieving accountants from tedious manual work. Our cloud-based solution is trusted by over 3,500 world-class accounting teams, including Lululemon, Doordash, and the MLB, to drive collaboration and financial accuracy. Driven by a mission to continuously elevate the profession, FloQast is redefining both the practice and the perception of accounting on a global scale.

Our Values Act As a Guiding Compass, Shaping Every Decision We Make, And Are Non-negotiable, Particularly In Our Hiring Process. Alongside Our Employees, Partners, And Customers, We Embody These Values Every Day

• Unwaveringly Authentic
• Ambitious with Integrity
• Empowered to Grow
• Committed to Collaboration
• Customer Obsessed in All Ways

FloQast is regularly rated as a Best Place to Work!

• Inc. Magazine's Best Workplaces in 2025, 2024, 2023, 2022, and 2021
• Best Places to Work by LA Business Journal since 2017 (that's 9 years!)
• Built In's Best Place to Work in Los Angeles 7 years in a row!

Because we are Customer Obsessed in All Ways, check out what our customers have to say about FloQast on G2 Crowd.

FloQast, Inc is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education, and experience. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and strive to provide a professional and welcoming workplace for all employees.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.