Office Manager - HR Assistant

SBI Partners; Libertyville (IL); On-site; USD 30,000 - 40,000; Part time

Job summary

A consulting firm in Libertyville is seeking a part-time Office Manager/HR Assistant to support office operations and HR administration. In this role, you'll manage employee records, assist with onboarding, and handle inquiries while ensuring smooth operational workflows. The position is expected to be around 20 hours per week, with a flexible schedule preferred. This is a contract-to-hire role with potential for permanent placement upon successful performance.

Qualifications

• Minimum two years of experience supporting business office functions.
• Ability to handle confidential information with professionalism.
• Resourceful, proactive, and able to work independently.

Responsibilities

• Serve as the primary administrative support for office operations, HR, and facilities.
• Assist with onboarding processes, including preparing offer letters and coordinating new hire tasks.
• Maintain employee files in compliance with company policies and applicable regulations.
• Respond to employee inquiries and handle sensitive matters with discretion.
• Coordinate with vendors and service providers to manage office maintenance and repairs.
• Greet visitors and manage building access as needed.
• Support special projects and employee engagement initiatives.

Skills

Organizational skills

Time management

Confidential information handling

Proficiency in Microsoft Office

Written and verbal communication

Problem-solving

Education

Associate’s or bachelor’s degree in business, HR, or related field

Job description

Our client in the northern Chicago suburbs is seeking a part-time Office Manager / HR Assistant to support daily office operations, HR administration, and facilities coordination. This individual will serve as a key point of contact for employees, vendors, and visitors while ensuring smooth administrative and operational workflows. The position is structured as a 90-day contract-to-hire opportunity, with strong potential for permanent placement upon successful completion of the contract period.

Key Responsibilities

• Serve as the primary administrative support for office operations, HR, and facilities
• Assist with onboarding processes, including preparing offer letters and coordinating new hire tasks
• Maintain employee files in compliance with company policies and applicable regulations
• Respond to employee inquiries and handle sensitive matters with discretion
• Coordinate with vendors and service providers to manage office maintenance and repairs
• Greet visitors and manage building access as needed
• Support special projects and employee engagement initiatives
• Prioritize multiple tasks in a high-traffic office environment while meeting deadlines

Qualifications

• Associate’s or bachelor’s degree in business, HR, or related field; or equivalent experience
• Minimum two years of experience supporting business office functions
• Strong organizational and time management skills
• Ability to handle confidential information with professionalism
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Resourceful, proactive, and able to work independently

Work Setup / Location

• Approximately 20 hours per week
• Preferred schedule: 4 hours per day, 5 days per week (early start around 6:30–7:00 AM preferred, may have some flex)