Part-time Office & Culture Coordinator - Chicago, IL

transportationinsight; Chicago (IL); Presencial; USD 21 000 - 30 000; Tempo parcial

Resumo da oferta

Transportation Insight is seeking an Office & Culture Coordinator to support daily operations in a busy office. You will greet visitors, manage office needs, coordinate events, and assist with clerical duties to keep the workplace organized and welcoming.

The role requires a high school diploma and proficiency with the Microsoft Office Suite, with strong organizational and multitasking skills to handle mail, supplies, scheduling, and routine office tasks.

Qualificações

• High school diploma or equivalent
• Proficient with Microsoft Office Suite

Responsabilidades

• Greet and direct guests to the appropriate person
• Be the point of contact for office needs including maintenance, mailing, shipping, cleaning, organizing, and errands
• Receive, sort, and distribute mail/deliveries
• Provide general support to all guests, employees, and leadership
• Purchase office supplies and equipment and maintain stock
• Keep reception area tidy with necessary stationery and materials
• Perform clerical duties such as filing, photocopying, transcribing and faxing
• Plan and coordinate various events for office personnel

Conhecimentos

Customer service

Organizational skills

Time management

Proactive

Multitasking

Formação académica

High school diploma

Ferramentas

Microsoft Office

Descrição da oferta de emprego

The Office & Culture Coordinator is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include being the point of contact for office needs, restocking and ordering supplies, event planning and coordination, and greeting visitors when they arrive for meetings with management or sales staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet and direct all guests to appropriate person
• Point of contact for office needs including, but not limited to, maintenance, mailing, shipping, cleaning, organizing, and errands
• Receive, sort, and distribute mail/deliveries
• Provide general support to all guests, employees, and leadership
• Purchase office supplies and equipment and maintaining proper stock
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Perform other clerical duties such as filing, photocopying, transcribing and faxing
• Planning and coordinating various events for office personnel

JOB REQUIREMENTS

• High school degree and/or equivalent work experience
• Proficient using Microsoft Office Suite

KNOWLEDGE, SKILLS, AND ABILITIES

• Work experience as a Receptionist, Front Office Representative, Office Manager or similar role preferred
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

MAY PERFORM OTHER DUTIES AS ASSIGNED

WORK ENVIRONMENT

Standard office environment, usually indoors away from the elements with moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL EFFORT

Maintain a stationary position for extended periods; move about the office, operate computers and files, as needed; and frequently communicate with others. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk, and reach with hands and arms. Occasionally, the employee is required to lift boxes up to 20 pounds.

SCHEDULING

This is a part-time position; hours will fall within Monday through Friday; 7:00 a.m. - 4:00 p.m. This is an in-office role.

TRAVEL

Local travel is required. Out of state travel is limited but may be required for special training, conferences, or company events

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills require

EEOC/ADA STATEMENT

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other status prohibited by applicable national, federal, state or local law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce.