Part-Time Office & Events Coordinator

Coterie Insurance; Appleton (WI); On-site; USD 28,000 - 41,000; Part time

Job summary

Coterie Insurance in Appleton, WI is seeking a part-time Office Coordinator to keep our office running smoothly. You’ll manage mail, coordinate meetings, support tech in conference rooms, and help with supplies, creating a welcoming workspace.

The role is 25 hours per week, onsite, with occasional event support. The ideal candidate is organized, service-minded, and comfortable handling confidential records, invoicing, and basic IT tasks.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree a plus.
• 2+ years in office administration, reception, facilities, hospitality, or related coordinator role.
• Onsite work at the Appleton office during standard business hours.

Responsibilities

• Receive, sort, and distribute mail and packages; manage outgoing mail and courier pickups.
• Coordinate onsite meetings and events; arrange meals and coffee service; prep spaces.
• Provide first-line tech support for conference rooms and equipment; escalate as needed.
• Restock office fridge, snacks, and beverages; track usage for inventory.
• Monitor and order office and kitchen supplies; keep areas stocked.
• Complete monthly security logs and submit to Compliance on schedule.
• Serve as point of contact for visitors, vendors, and deliveries; maintain welcoming environment.
• Coordinate with building management and facilities vendors on maintenance and service requests.
• Keep common areas and conference rooms organized and presentable.
• Track purchases and submit receipts per company policy.
• Support additional office and administrative needs as they arise.

Skills

Organizational skills

Attention to detail

Strong communication

Collaboration

Education

High school diploma

Associate or Bachelor's degree

Tools

Microsoft 365

Job description

Coterie Insurance in Appleton, WI is seeking a part-time Office Coordinator to keep our office running smoothly. You’ll manage mail, coordinate meetings, support tech in conference rooms, and help with supplies, creating a welcoming workspace.

The role is 25 hours per week, onsite, with occasional event support. The ideal candidate is organized, service-minded, and comfortable handling confidential records, invoicing, and basic IT tasks.