Part-Time Administrative Coordinator — Front Office & Events

UWMIL University of Wisconsin Milwaukee; United States; On-site; USD 29,000 - 32,000; Part time

Job summary

University of Wisconsin–Milwaukee is seeking an Administrative Assistant II to manage front office operations and provide administrative support for the School. The role focuses on reception, space management, event coordination, onboarding/offboarding, and records handling, with emphasis on MS 365 tools and professional service in a dynamic academic setting.

The position is part-time at ~20 hours per week, with responsibilities split across front-office support (50%) and school operations.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Two years of progressively responsible administrative, executive support, office management, or customer service experience.
• Experience coordinating meetings, events, schedules, and office operations.
• Experience managing digital files and collaboration platforms such as SharePoint and OneDrive.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, problem-solving, and customer service skills.

Responsibilities

• Serve as the primary receptionist and first point of contact for visitors and partners.
• Maintain and organize shared spaces and meeting rooms.
• Support mail, shipping, receiving, and related tracking and billing processes.
• Assist onboarding and offboarding activities, including access coordination.
• Coordinate school events, meetings, and building activities; schedule resources.
• Provide technical support for events with MS 365 apps and AV equipment.

Skills

Customer service

Organization

Multitasking

Communication skills

Education

Associate degree in Business Administration/Office Administration/Communications or related field

Bachelor's degree (preferred) in Business Administration/Communications/Public Administration/Higher Education Administration

Tools

Microsoft 365

Outlook

Teams

SharePoint

OneDrive

PowerPoint

Microsoft Forms

Job description

University of Wisconsin–Milwaukee is seeking an Administrative Assistant II to manage front office operations and provide administrative support for the School. The role focuses on reception, space management, event coordination, onboarding/offboarding, and records handling, with emphasis on MS 365 tools and professional service in a dynamic academic setting.

The position is part-time at ~20 hours per week, with responsibilities split across front-office support (50%) and school operations.