Part-Time Office & Administrative Coordinator

CITIG; Santa Barbara (CA); On-site; USD 28,000 - 30,000; Part time

Job summary

CITIG, a Santa Barbara IT consulting firm, is seeking a dependable part-time Office and Administrative Assistant to support our team and day-to-day operations on site. This role suits someone who stays organized, takes ownership of recurring tasks, and works well independently.

Your responsibilities include managing mail, errands, vendor coordination, and maintaining client-facing spaces, as well as supporting team events, marketing efforts, and administrative projects.

Qualifications

• Prior office, administrative, or customer service experience is beneficial; we are willing to train the right person if you have a strong desire to learn.
• Comfortable using everyday office technology, including Microsoft Office, Google Workspace, email, online ordering, and basic spreadsheets.
• Dependable and consistent, with a valid driver’s license and insured, reliable transportation for local errands.
• Able to lift 40 lbs.

Responsibilities

• Manage incoming and outgoing mail, packages, shipping, and returns.
• Coordinate office errands, storage runs, and e-waste disposal.
• Maintain our shared workspaces and client-facing areas, keeping them tidy and organized.
• Keep the office plants alive and handle minor office upkeep.
• Coordinate routine office maintenance and repairs with vendors.
• Monitor office supplies and place routine orders with Amazon and other vendors.
• Maintain the physical and online team calendars.
• Coordinate cards and gifts for employee milestones and special occasions.
• Plan quarterly team outings, team lunches, and other events.
• Decorate the office for holidays.
• Purchase client gifts.
• Capture team and event photos and maintain our company photo library.
• Create social media posts highlighting team events and company culture.
• Assist with planning, sourcing, and executing our annual Christmas cards and client gifts.
• Coordinate production for direct mail projects.
• Assist with monthly expense auditing.
• Process client payments and mobile bank deposits.
• Support administrative and special projects as needed.

Skills

Office experience

Customer service

Independence

Attention to detail

Tools

Microsoft Office

Google Workspace

Email

Spreadsheets

Job description

CITIG, a Santa Barbara IT consulting firm, is seeking a dependable part-time Office and Administrative Assistant to support our team and day-to-day operations on site. This role suits someone who stays organized, takes ownership of recurring tasks, and works well independently.

Your responsibilities include managing mail, errands, vendor coordination, and maintaining client-facing spaces, as well as supporting team events, marketing efforts, and administrative projects.