Office/Front Desk Assistant

MJMorgan Group; Pasadena (MD); On-site; USD 32,000 - 52,000; Full time

Job summary

MJMorgan Group in Pasadena, MD seeks a temporary Front Desk/Office Coordinator/Payroll Clerk to support reception, onboarding, payroll clerical duties, and HR-related tasks. The role involves coordinating office functions, handling calendars, and liaising with field staff and management.

The position covers customer relations, handling COI/W9 documentation, invoicing, and accounts receivable; it requires strong organization, communication, and multi-tasking in a fast-paced environment.

Responsibilities

• Front door control, visitors, appointments; phones, answering calls, messages, scheduling; knowing who’s in and out of the office for management staff; assist sales, Safety and Operations department with day-to-day needs.

Job description

Immediate opening for a temporaryFront Desk/ Office Coordinator/ Payroll Clerk in Pasadena, MD.

Responsibilities include:

Receptionist

• Front door control, visitors, & appointments
• Phones, answering calls, messages, scheduling
• Knowing who’s in and out of office for management staff
• Assist sales, Safety and Operations department with day-to-day needs

On boarding new employees and documentation

• Work with operations on hiring goals, place ads, take applications
• All necessary paperwork with new employees
• Managing all employees’ records, documentation of training, Drivers licenses etc.

Payroll Clerical duties

• Daily time ticket entries
• Vacation scheduling & documentation

Office coordinator

• Manage office functions, meetings, presentations, celebrations
• Company calendars
• HR functions
• Health insurance, life insurance, 401K
• Liaison for field workers to management

Customer relations

• COI, W9’s managing required docs required for accounts
• Accounts receivables & invoicing