Part-Time Office Coordinator for Events & Admin

RE/MAX Preferred; Madison (WI); On-site; USD 23,000 - 26,000; Part time

Benefits offered by this job

PTO and paid holidays

Job summary

RE/MAX Preferred is hiring a part-time Office Administrator to keep the Monona office running smoothly. The role involves a busy, on-your-feet environment with varied duties from mail processing to scheduling meetings and assisting agents.

Expect 20 hours per week with a consistent afternoon schedule, and a pay range of $17–$19 per hour based on experience. You'll support office operations, vendor coordination, social media posting, and event planning while maintaining a welcoming front-desk

Qualifications

• Prior office administration or front-desk experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable working independently with minimal supervision.
• Friendly, professional demeanor as the first office contact.
• Basic computer proficiency (email, MS Office or similar).
• Comfort with social Media platforms is a plus.

Responsibilities

• Keep common areas stocked and organized.
• Maintain overall cleanliness and tidiness of the office.
• Monitor and reorder office supplies as needed.
• Coordinate with vendors/service providers for office upkeep.
• Sort and distribute incoming mail and prepare outgoing mail.
• Process and prepare bank deposits.
• Assist agents and staff with day-to-day administrative tasks.
• Answer phones and greet visitors as needed.
• Help onboard new agents with paperwork and office orientation.
• Maintain office calendars and help schedule conference rooms/meetings.
• Assist with scheduling and posting content across the brokerage's social media accounts.
• Help create simple graphics or content for agent recognition, listings, or office announcements.
• Support marketing efforts for brokerage events and promotions.
• Help plan and coordinate office events (holiday parties, agent appreciation events, trainings).
• Assist with logistics for sales meetings and team leader calls.

Skills

Organizational skills

Independent worker

Friendly, professional demeanor

Social media familiarity

Tools

Microsoft Office

Job description

RE/MAX Preferred is hiring a part-time Office Administrator to keep the Monona office running smoothly. The role involves a busy, on-your-feet environment with varied duties from mail processing to scheduling meetings and assisting agents.

Expect 20 hours per week with a consistent afternoon schedule, and a pay range of $17–$19 per hour based on experience. You'll support office operations, vendor coordination, social media posting, and event planning while maintaining a welcoming front-desk