Office Coordinator

RE/MAX Preferred; Madison (WI); On-site; USD 23,000 - 26,000; Part time

Benefits offered by this job

PTO and paid holidays

Job summary

RE/MAX Preferred is hiring a part-time Office Administrator to keep the Monona office running smoothly. The role involves a busy, on-your-feet environment with varied duties from mail processing to scheduling meetings and assisting agents.

Expect 20 hours per week with a consistent afternoon schedule, and a pay range of $17–$19 per hour based on experience. You'll support office operations, vendor coordination, social media posting, and event planning while maintaining a welcoming front-desk

Qualifications

• Prior office administration or front-desk experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable working independently with minimal supervision.
• Friendly, professional demeanor as the first office contact.
• Basic computer proficiency (email, MS Office or similar).
• Comfort with social Media platforms is a plus.

Responsibilities

• Keep common areas stocked and organized.
• Maintain overall cleanliness and tidiness of the office.
• Monitor and reorder office supplies as needed.
• Coordinate with vendors/service providers for office upkeep.
• Sort and distribute incoming mail and prepare outgoing mail.
• Process and prepare bank deposits.
• Assist agents and staff with day-to-day administrative tasks.
• Answer phones and greet visitors as needed.
• Help onboard new agents with paperwork and office orientation.
• Maintain office calendars and help schedule conference rooms/meetings.
• Assist with scheduling and posting content across the brokerage's social media accounts.
• Help create simple graphics or content for agent recognition, listings, or office announcements.
• Support marketing efforts for brokerage events and promotions.
• Help plan and coordinate office events (holiday parties, agent appreciation events, trainings).
• Assist with logistics for sales meetings and team leader calls.

Skills

Organizational skills

Independent worker

Friendly, professional demeanor

Social media familiarity

Tools

Microsoft Office

Job description

If you're looking for meaningful part-time work with a set afternoon schedule, a friendly team, and real variety in your day-to-day, this could be it. RE/MAX Preferred, one of the largest real estate brokerages in the region, is hiring a part-time Office Administrator to be the glue that keeps our office running smoothly.

This isn't a sit-behind-a-desk-all-day role. You'll be on your feet, helping people, staying organized, and making our office a great place to work every single day. If you like variety, take pride in a well-run space, and enjoy being the person everyone can count on, we'd love to meet you.

Why You'll Like It Here

• A predictable, consistent schedule - the same hours every day, with mornings and evenings free - 20 hours a week - a manageable part-time commitment that pairs well with other priorities in your life - A supportive, fast-paced office environment with a great team culture


• Room to make the role your own - no two days look exactly the same

Schedule

• Monday–Friday, 12:00 PM–4:00 PM


• Located at our Monona Office


• 20 hours/week


• $17–$19/hour, based on experience


• PTO and paid holidays

Key Responsibilities

Office Management

• Keep common areas stocked and organized


• Maintain overall cleanliness and tidiness of the office


• Monitor and reorder office supplies as needed


• Coordinate with vendors/service providers for office upkeep (cleaning, maintenance, etc.)

Mail & Deposits

• Sort and distribute incoming mail


• Prepare outgoing mail and packages


• Process and prepare bank deposits

Administrative Support

• Assist agents and staff with day-to-day administrative tasks


• Help with filing, document organization, and basic data entry


• Answer phones and greet visitors as needed


• Support brokerage leadership with miscellaneous projects as they arise


• Help onboard new agents with paperwork and office orientation


• Maintain office calendars and help schedule conference rooms/meetings

Social Media & Marketing Support

• Assist with scheduling and posting content across the brokerage's social media accounts


• Help create simple graphics or content for agent recognition, listings, or office announcements


• Support marketing efforts for brokerage events and promotions

Event Planning & Coordination

• Help plan and coordinate office events (holiday parties, agent appreciation events, trainings)


• Assist with logistics for sales meetings and team leader calls (catering, room setup, materials)


• Support planning for association or community events the brokerage participates in

Qualifications

• Prior office administration or front-desk experience preferred


• Strong organizational skills and attention to detail


• Comfortable working independently with minimal supervision


• Friendly, professional demeanor - this person is often the first point of contact for the office


• Basic computer proficiency (email, Microsoft Office or similar)


• Comfort with social media platforms (Facebook, Instagram) a plus