Part-Time Office Coordinator

Mills Property Management; Brookings (SD); On-site; USD 2,066,400 - 2,755,200; Part time

Benefits offered by this job

Life Insurance

401K with Company Match

Paid Time Off

Paid Holidays

Wellness Reimbursement

Job summary

Mills Property Management seeks a Part Time Office Coordinator to assist clients visiting our corporate office and provide exceptional customer service and administrative support. The role requires strong communication and organizational skills and a reliable presence at a welcoming front desk.

Responsibilities include handling calls, walk-in visitors, payments, mail, meetings, and supporting marketing projects. 25 hours per week, Monday–Friday, 12:00pm–5:00pm; EOE.

Qualifications

• High school diploma or equivalent.
• 3-5 years of computer experience, including Windows OS, Outlook and Word.
• Previous experience with customer service.

Responsibilities

• Operate phone system, answer calls professionally, and direct inquiries appropriately.
• Assist walk-in customers and tenants with warmth and professionalism.
• Receive rent payments from tenants and issue receipts as needed.
• Keep the front desk and workspace clean, organized, and welcoming.
• Monitor and order office supplies as needed to ensure smooth operations.
• Sort, distribute, and manage incoming mail.
• Assist in planning and coordinating company meetings and events (venue booking, catering, materials, etc.).
• Support the Marketing Team on special projects as assigned.

Skills

Customer service

Communication

Organization

Computer literacy

Education

High school diploma or equivalent

Tools

Windows OS

Outlook

Word

Job description

Overview

As a Part Time Office Coordinator you will assist clients and customers that visit our Corporate office and play a key role in providing exceptional customer service and administrative support to the team.

To excel in this position, you must be motivated with exceptional communication and organizational skills.

Job Details

Responsibilities

(may include but are not limited to):

• Operate phone system, answer calls professionally, and direct inquiries appropriately
• Assist walk-in customers and tenants with warmth and professionalism
• Receive rent payments from tenants and issue receipts as needed
• Keep the front desk and workspace clean, organized, and welcoming
• Monitor and order office supplies as needed to ensure smooth operations
• Sort, distribute, and manage incoming mail
• Assist in planning and coordinating company meetings and events (venue booking, catering, materials, etc.)
• Support the Marketing Team on special projects as assigned

Office Coordinator will complete and follow-up on a wide variety of tasks and items as may be assigned/or necessary to fulfill job duties and oversee department processes. Office Coordinator will work cooperatively and comply with all company standards, policy and procedures, and will conduct self professionally, consistently and safely. EOE

Work Schedule

25 Hours/week to be scheduled Monday – Friday, 12:00pm-5:00pm

Requirements

High school diploma or equivalent, 3-5 years of computer experience, including but not limited to Windows OS, Outlook and Word, Previous experience with customer service.

Ability to lift up to 25 lbs occasionally. Prolonged periods of sitting at a desk and working on a computer.

We Offer

Mills Property Management offers a work environment that is fun, flexible, and family oriented. We have built a culture rich in integrity, competence and enthusiasm. We take pride in our teams and invest in our staff through training, benefits, and opportunities for career growth.

Benefits

eligibility requirements may apply

• Life Insurance
• 401K with Company Match
• Paid Time Off
• Paid Holidays
• Wellness Reimbursement

Mills Property Management is an equal opportunity employer.