Administrative Assistant

SabCon Underground; Winter Haven (FL); On-site; USD 19,000 - 28,000; Part time

Job summary

SabCon Underground is seeking an Administrative Assistant in Florida to support daily office operations on a part-time basis (15–20 hours weekly). The role requires organized, detail-oriented professionals who can handle scheduling, correspondence, document prep, and data management with discretion.

Ideal candidates will manage calendars, coordinate meetings and travel, prepare reports, and maintain filing systems while ensuring confidentiality and professional communication across teams in a

Qualifications

• Minimum of 2 years of administrative experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Manage calendars and schedule meetings for executives and team members.
• Answer and direct phone calls, emails, and other correspondence.
• Prepare, proofread, and edit documents, reports, and presentations.
• Organize and maintain filing systems—digital and physical.
• Coordinate travel arrangements and process expense reports.
• Assist in planning company meetings and events.
• Perform accurate data entry and maintain company databases.
• Provide general administrative and clerical support as needed.
• Maintain confidentiality when handling sensitive information.
• Assist with special projects and other duties as assigned.

Skills

Calendar management

Scheduling

Microsoft Office

Communication skills

Data entry

Organizational skills

Confidentiality

Education

High school diploma or GED

Associate's degree

Bachelor's degree

Tools

MS Office Suite

Job description

About the Role

The Administrative Assistant plays a crucial role in supporting the smooth operation of the office. This position requires a highly organized individual who can manage a diverse range of tasks, including scheduling, correspondence, document preparation, and data management. The ideal candidate will serve as the go-to person for administrative support, assisting executives and team members with daily operations, coordinating meetings and travel arrangements, and ensuring efficient communication throughout the organization.

This is a part-time position (approximately 15-20 hours per week) with the potential to transition into a full-time role based on business needs and performance. The ideal candidate is organized, detail-oriented, adaptable, and able to thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Essential Functions

• Manage calendars and schedule meetings for executives and team members.
• Answer and direct phone calls, emails, and other correspondence.
• Prepare, proofread, and edit documents, reports, and presentations.
• Organize and maintain both digital and physical filing systems.
• Coordinate travel arrangements and process expense reports.
• Assist in planning and organizing company meetings and events.
• Perform accurate data entry and maintain company databases.
• Provide general administrative and clerical support as needed.
• Maintain confidentiality when handling sensitive employee and company information.
• Assist with special projects and other duties as assigned.

Minimum Qualifications

• High school diploma or GED required; Associate's or Bachelor's Degree preferred.
• Minimum of 2 years of administrative experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to prioritize responsibilities, work independently, and meet deadlines.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable learning new software and adapting to changing priorities.