On-Site Office Coordinator - Flexible Schedule

Poms-; Calabasas (CA); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Comprehensive health coverage

Flexible Spending Accounts (FSA)

Supplemental Insurance: short/longTerm

401(k) with employer match

Worldwide Travel Assistance Program

Vacation time

Floating holidays

Sick leave

Observed holidays

Paid leave (jury duty, volunteering, e

Employee assistance & discounts

Tuition reimbursement & in-house教育

Career advancement opportunities

Job summary

Poms & Associates is seeking an organized Office Coordinator to support day-to-day administrative functions in our Calabasas office. The role emphasizes handling calls, welcoming visitors, scheduling rooms, processing mail, and keeping supplies stocked in a reliable, on-site environment.

The ideal candidate has a Bachelor's degree or equivalent experience, strong attention to detail, and clear communication skills to ensure smooth office operations and timely task completion.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and relevant work experience.
• High attention to detail and accuracy with minimal errors.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Strong verbal and written communication and professional demeanor.
• Proficiency with computers and MS Office suite.

Responsibilities

• Answer, screen, and direct incoming phone calls.
• Greet guests and maintain a professional lobby area.
• Schedule and manage meeting rooms and assist with conference setup.
• Receive deliveries, process shipments, and distribute mail.
• Monitor office supplies and assist with ordering and restocking.
• Perform clerical and administrative tasks to support office operations.
• Complete other duties and research as assigned.
• Occasional travel may be required.

Skills

Bachelor's degree

Attention to detail

Analytical skills

Multitasking

Verbal and written communication

Professional demeanor

Microsoft Office

Outlook

Punctuality

On-site work

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

Job description

Poms & Associates is seeking an organized Office Coordinator to support day-to-day administrative functions in our Calabasas office. The role emphasizes handling calls, welcoming visitors, scheduling rooms, processing mail, and keeping supplies stocked in a reliable, on-site environment.

The ideal candidate has a Bachelor's degree or equivalent experience, strong attention to detail, and clear communication skills to ensure smooth office operations and timely task completion.