Part-Time Office Admin

Expert Institute; New York (NY); On-site; USD 28,000 - 36,000; Part time

Job summary

Expert Institute is seeking a proactive Part-Time Office Manager to keep our New York workspace running smoothly and support our executive team. You will manage daily operations, organize spaces, and ensure the kitchen and pantry are stocked.

This role is ideal for a self-starter who enjoys hands-on organization, running errands, coordinating vendors, and maintaining discretion with leadership, while helping keep the office welcoming and efficient.

Qualifications

• Exceptional organizational skills with high attention to detail.
• Ability to multi-task and manage time effectively with minimal supervision.
• Professional demeanor and discretion in handling executive needs.

Responsibilities

• Kitchen and pantry management to ensure a clean, welcoming environment.
• Grocery and supply runs to keep the office stocked with essentials.
• Facilities coordination for repairs, vendor visits, and general upkeep.
• General organization and tidiness of common areas and supplies accessibility.
• Executive support with ad-hoc errands for the CEO and Executive Team.

Skills

Organizational skills

Attention to detail

Multi-tasking

Discretion

Job description

Expert Institute is the nation's leading expert consulting and insights platform, helping plaintiff firms win more cases and increase their profitability. Established in 2010, Expert Institute has supported over 5,000 firms nationwide across all areas of practice.

We connect litigators with top industry experts, innovative litigation research, physician consultations, and comprehensive due diligence — all delivered through our SaaS platform, Expert iQ. Leveraging proprietary data and analytics, we give plaintiff firms a winning edge

Job Description

About the Role

We are seeking a proactive, highly organized, and reliable Part-Time Office Manager to keep our workspace running smoothly and support our executive team. This role is perfect for a self-starter who takes pride in maintaining a welcoming office environment and enjoys a mix of hands-on organization and out-of-office errands. You will act as the backbone of our daily operations, ensuring the kitchen is fully stocked, the office is well-maintained, and our leadership team has the operational support they need.

Key Responsibilities

Kitchen & Pantry Management: Organize, stock, and meticulously maintain the kitchen and pantry areas to ensure a clean, welcoming environment for the team.

Grocery & Supply Runs: Conduct weekly trips to procure fresh groceries, snacks, beverages, and other essential office items.

Facilities Coordination: Serve as the primary point of contact for the physical workspace, coordinating any necessary office repairs, vendor visits, and general upkeep.

General Organization: Maintain the overall tidiness of common areas and ensure supplies are readily accessible to the team.

Executive Support: Run ad-hoc errands for the CEO and Executive Team (E-team) as needed.

Qualifications

Qualifications & Requirements

Skills: Exceptional organizational skills, high attention to detail, and the ability to multi-task and manage time effectively with minimal supervision.

Attitude: A proactive, "no task is too small" mindset with a high degree of discretion and professionalism.

Physical Requirements: Ability to safely lift and carry standard grocery items, bulk supplies, or packages (up to 25 lbs).

Additional Information

All your information will be kept confidential according to EEO guidelines.