Part-Time NYC Office Coordinator — Mornings

Doing Things Media, LLC; New York (NY); On-site; USD 28,000 - 40,000; Part time

Job summary

Doing Things is seeking a Part-Time Office Coordinator for our NYC office. The role is 12 hours per week, three days (Tue–Thu) with mornings preferred, reporting to the Director of HR and/or VP of Ops. You will manage inventory, facilities, mail, events, and expenses in a fast-paced startup setting.

The ideal candidate is highly organized, positive, and capable of handling diverse tasks with strong communication skills. This position offers a dynamic, collaborative work atmosphere.

Qualifications

• Experience managing a high-traffic space and maintaining a welcoming environment.
• Highly organized, efficient, and able to work independently.
• “Fix it” attitude with proactive problem solving.
• Positive demeanor and friendly staff interaction.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain office inventory and manage snack and supply orders.
• Coordinate kitchen duties and keep the office tidy.
• Process monthly office expenses via corporate credit card.
• Liaise with building management and handle work orders.
• Set up video conferences for monthly team meetings.
• Sort, scan, and route mail and packages; distribute deliveries.
• Troubleshoot in-office tech and facilities issues; escalate as needed.
• Plan and coordinate in-office events with HR/Ops leadership.
• Collaborate with departments on special projects.

Skills

Space management

Organization

Independence

Problem solving

Communication

Job description

Doing Things is seeking a Part-Time Office Coordinator for our NYC office. The role is 12 hours per week, three days (Tue–Thu) with mornings preferred, reporting to the Director of HR and/or VP of Ops. You will manage inventory, facilities, mail, events, and expenses in a fast-paced startup setting.

The ideal candidate is highly organized, positive, and capable of handling diverse tasks with strong communication skills. This position offers a dynamic, collaborative work atmosphere.