Part-Time Office Coordinator

Doing Things, Inc.; New York (NY); On-site; USD 28,000 - 40,000; Part time

Job summary

Doing Things, Inc. in New York City seeks a Part-Time Office Coordinator to keep the NYC office running smoothly. The role is three days per week, four hours per day, totaling twelve hours weekly, with an emphasis on organization and positive communication.

The ideal candidate is highly organized, proactive, and comfortable a fast-paced startup atmosphere. Responsibilities include inventory management, vendor liaison, mail handling, event coordination, and basic IT troubleshooting, reporting to

Qualifications

• Experience managing a busy office or space.
• Ability to stay organized and proactive.
• Excellent written and verbal communication.
• Comfortable in a casual startup environment.

Responsibilities

• Maintain office inventory and snack ordering.
• Manage standing snack orders and weekly deliveries.
• Track supplies and reorder to avoid stockouts.
• Oversee office equipment maintenance and coordination.
• Keep kitchen and facilities orderly and clean.
• Process office expenses and monthly reconciliation.
• Coordinate with building management on requests.
• Set up video conferencing for monthly team meetings.
• Sort mail, scan documents, and distribute packages.

Skills

High-traffic space management

Highly organized

Problem solving

Positive demeanor

Strong communication

Job description

At Doing Things, our process is unique, but our purpose is clear. We connect consumers across the world through humor and happiness. Doing Things is responsible for the funniest, most shareable, and culturally relevant memes and video content on the Internet. The company is making ordinary life relatable, humorous and entertaining through a portfolio that includes some of the most popular brands built on Instagram, including Middle Class Fancy, Shithead Steve, Overheard, Recess Therapy, Bob Does Sports and Animals Doing Things, among others. Through its IP, Doing Things fuels consumer products, branded content, video licensing, publishing and original entertainment across digital and linear TV.

Founded in 2017, Doing Things touts more than 35+ unique brands and delivers more than 100 pieces of original and curated content daily to an audience of more than 80 million followers across Instagram, Facebook, TikTok, YouTube and Snap. This includes the company’s fast-growing direct-to-consumer products business, featuring comedic apparel and accessories based on what’s trending, as well as our Breezy golf apparel line.

Today, Doing Things is looking to expand its team as we extend our reach to bring smiles to millions of new community members across the globe.

Job Description:

We are seeking a Part-Time Office Coordinator to help keep our NYC office running smoothly! This position is part-time, three (3) days per week, four (4) hours per day for a total of twelve (12) hours per week. The ideal candidate is highly organized, positive/motivated and has experience staying on top of a diverse set of responsibilities. This role requires a ‘roll up your sleeves’ and ‘get the job done’ mentality, but in a laid-back, fun atmosphere. This is a highly visible role that will require lots of interacting with our NYC staff, so keen communication skills and a positive attitude are a must! Ideally we are looking for a college student or someone with a flexible schedule that can work Tuesday through Thursday, primarily in the mornings. This position reports into the Director of HR and/or VP of Ops.

Responsibilities:

• Maintaining all office inventory including snack ordering, supply ordering, etc.
  • Manage standing snack order delivery, unloading snacks each week.
  • Track all office supplies & reorder when supply is low. Unload supplies into supply closets, etc.
  • Monitor office equipment (water fountain, HVAC, printer, etc.) and order supplies/coordinate maintenance as needed.
• Keep the office orderly including kitchen responsibilities, facilities responsibilities, etc.
  • Unloading the dishwasher & keeping the kitchen orderly.
  • Breaking down & consolidating all cardboard boxes per building requirements.
  • Straightening up the office and making sure unclaimed items around the office find a home or are discarded.
• Managing office expenses via credit card, reconciling office expenses on a monthly basis.
• Liaise with the building management, including placing work orders with the building & responding to building requests.
  • Placing key card work orders with building for new employees or replacements.
  • Alerting building management and/or Super of any in-office issues such as plumbing, electrical, etc.
• Setting up video conferencing for Monthly team meeting (once per month).
• Collecting, documenting & storing incoming mail/packages.
  • Picking up paper mail at mailbox (different location) on Tuesdays & Thursdays - sorting & scanning/sending as needed, as well as shredding redundant mail as needed.
  • Distributing incoming packages/deliveries to appropriate team members.
• Initial troubleshooting any in-office issues related to internet/technology, physical organization/logistics, etc. Escalating bigger issues to Director of HR or VP of Ops as needed.
• Coordinating in-office events such as happy hours, team meetings, etc. in conjunction with the Director of HR or EVP, Ops.
• Working with departments and in-office team members on any needs or special projects.

Qualifications:

• Experience managing a high-traffic space (of any kind), maintaining order & cleanliness and creating a positive, welcoming environment.
• Highly organized, efficient and able to work independently.
• “Fix it” attitude, always looking for and finding solutions to problems.
• Positive demeanor & mentality, a friendly face for staff to come to.
• Excellent communication skills, both written and verbal.

What We Offer:

At Doing Things, you make an immediate impact. Doing Things is a start-up made up of smart, talented and driven people looking for other potential team members with the same attitude of innovation and excellence. We offer incredible opportunities to learn and work on projects that are at the forefront of the internet media landscape and are transforming digital advertising. We offer competitive compensation that includes cutting edge work and the opportunity to join a rapidly growing startup with a proven product.

The rate for this position at the time of posting will be $25.00 USD/Hour. Individual compensation varies based on job related factors, including business needs, experience, level of responsibility, and qualifications.

EOE

At Doing Things, we don’t just accept differences - we celebrate them, we support them, and we thrive on them for the benefit of our employees, our brands and our community. Doing Things is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Disclaimer

Doing Things does not interview candidates via email and job offers are only extended after a thorough interview process involving phone and/or video interviews. If you receive a suspicious email regarding a position with Doing Things and/or a job offer, please do not respond. Forward that email to [e-mail].