Part-Time HR Admin & Records Coordinator

CHINATOWN SERVICE CENTER; Los Angeles (CA); On-site; USD 33,000 - 34,000; Part time

Job summary

CHINATOWN SERVICE CENTER is seeking a part-time HR Administrative Assistant to support the HR department with clerical tasks, scheduling, and reporting in Los Angeles. You will assist counselors, manage client records, and help prepare program reports and invoices.

The role requires a high school diploma (Bachelor’s preferred), strong organization and communication skills, and proficiency with Word/Excel on Macintosh.

Qualifications

• Minimum education is a high school diploma; a Bachelor's degree is preferred for relevant roles.
• Bilingual in Chinese (Cantonese or Mandarin) is preferred.
• Strong organizational, communication, and attention to detail are required.
• Experience with word processing and data entry on Macintosh, Microsoft Word and Excel.

Responsibilities

• Perform general office support and reception duties.
• Handle correspondence, phone calls, and calendar coordination.
• Prepare weekly and monthly program reports and invoices.
• Maintain staff and client records and program data for contract requirements.
• Develop and maintain administrative policies, procedures and forms.
• Assist counselors with case management and coordination as needed.
• Represent the program to funders and external agencies.

Skills

Organization

Communication

Attention to detail

Independent work

Multitasking

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Macintosh

Job description

CHINATOWN SERVICE CENTER is seeking a part-time HR Administrative Assistant to support the HR department with clerical tasks, scheduling, and reporting in Los Angeles. You will assist counselors, manage client records, and help prepare program reports and invoices.

The role requires a high school diploma (Bachelor’s preferred), strong organization and communication skills, and proficiency with Word/Excel on Macintosh.