Human Resources Assistant

Ultimate Staffing; Sacramento (CA); On-site; USD 32,000 - 39,000; Full time

Job summary

Ultimate Staffing is seeking a detail-oriented HR Assistant in Sacramento to support day-to-day HR operations. You will handle administrative tasks across recruiting, onboarding, benefits, recordkeeping, and employee support, while maintaining confidentiality and delivering excellent service.

The role emphasizes organization, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative, customer service, office support, payroll, or HR experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication; ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the HR team.
• Assist with recruiting activities: posting jobs, scheduling interviews, communicating with candidates.
• Coordinate new hire paperwork and onboarding activities.
• Maintain employee records, personnel files, and HR databases.
• Assist with benefits enrollment and respond to routine inquiries.
• Prepare employment-related documents, letters, and reports.
• Process employment verifications and HR requests.
• Track employee training records and assist with coordination.
• Support payroll processing by entering changes and maintaining records.
• Monitor HR inbox and route requests to team members.
• Assist with filing, scanning, and record retention.
• Coordinate employee events, meetings, and recognition programs.
• Perform other administrative duties and special projects as needed.

Skills

Organizational skills

Verbal and written communication

Time management

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

We are seeking a detail-oriented and organized Human Resources Assistant to support the daily operations of our HR department. This position provides administrative and clerical support across a variety of human resources functions, including recruiting, onboarding, benefits administration, recordkeeping, and employee support. The ideal candidate is professional, dependable, and able to maintain confidentiality while delivering excellent customer service.

Key Responsibilities

• Provide administrative support to the Human Resources team
• Assist with recruiting activities, including posting job openings, scheduling interviews, and communicating with candidates
• Coordinate new hire paperwork and onboarding activities
• Maintain employee records, personnel files, and HR databases
• Assist with benefits enrollment processes and respond to routine employee inquiries
• Prepare employment-related documents, letters, and reports
• Process employment verifications and other routine HR requests
• Track employee training records and assist with training coordination
• Support payroll processing by entering employee changes and maintaining accurate records
• Monitor HR inboxes and distribute requests to appropriate team members
• Assist with filing, scanning, document management, and record retention
• Help coordinate employee events, meetings, and recognition programs
• Perform other administrative duties and special projects as assigned

Qualifications

Required

• High school diploma or equivalent
• One to three years of administrative, customer service, office support, payroll, or human resources experience
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to manage confidential information with discretion and professionalism
• Strong time management skills and the ability to prioritize multiple tasks

Preferred

• Associate's degree or coursework in Human Resources, Business Administration, or a related field
• Experience with HRIS, payroll, or applicant tracking systems
• Prior experience supporting human resources functions
• HR certification coursework or career interest in Human Resources

What We're Looking For

We're looking for someone who enjoys helping people, stays organized, and takes pride in keeping things running smoothly behind the scenes. The ideal candidate is dependable, service-oriented, and eager to learn and grow within the Human Resources field.

Compensation

$23.00 - $28.00 per hour, depending on experience, qualifications, and skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.