HR ADMINISTRATIVE ASSISTANT (PART TIME)

CHINATOWN SERVICE CENTER; Los Angeles (CA); On-site; USD 33,000 - 34,000; Part time

Job summary

CHINATOWN SERVICE CENTER is seeking a part-time HR Administrative Assistant to support the HR department with clerical tasks, scheduling, and reporting in Los Angeles. You will assist counselors, manage client records, and help prepare program reports and invoices.

The role requires a high school diploma (Bachelor’s preferred), strong organization and communication skills, and proficiency with Word/Excel on Macintosh.

Qualifications

• Minimum education is a high school diploma; a Bachelor's degree is preferred for relevant roles.
• Bilingual in Chinese (Cantonese or Mandarin) is preferred.
• Strong organizational, communication, and attention to detail are required.
• Experience with word processing and data entry on Macintosh, Microsoft Word and Excel.

Responsibilities

• Perform general office support and reception duties.
• Handle correspondence, phone calls, and calendar coordination.
• Prepare weekly and monthly program reports and invoices.
• Maintain staff and client records and program data for contract requirements.
• Develop and maintain administrative policies, procedures and forms.
• Assist counselors with case management and coordination as needed.
• Represent the program to funders and external agencies.

Skills

Organization

Communication

Attention to detail

Independent work

Multitasking

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Macintosh

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR ADMINISTRATIVE ASSISTANT (PART TIME)

30+ days ago Requisition ID: 1251

Salary Range: $24.00 To $25.00 Hourly

Job purpose

Under the direct supervision of the Human Resources Manager, the administrative assistant will participate in the coordination of administrative and clerical work in the HR Department.

Duties and responsibilities

• Perform general office support:
• Handle office reception, routine telephone calls and correspondence duties
• Provide word-processing/typing, filing and photocopying
• Manage and maintain office equipment and supplies inventory and professional resource library
• Manage and maintain up-to-date staff and client schedules and records
• Collect and document fee and donation receipts
• Develop and maintain administrative policies, procedures and forms
• Internal office support
• Manage and maintain client database and statistics and other program service data to meet contract requirements. Prepare weekly and monthly program reports and invoices
• Screen incoming requests for services, providing information and referral and/or scheduling appointments for initial screening interviews as appropriate
• Process insurance payments
• Assist and support counselors in providing case management for clients
• Cooperate with supervisory and management personnel on all auditing related criteria, department policies and guidelines, and implement changes when needed to achieve department goals
• External office support
• Represent Counseling Program to funders and outside agencies
• Participate in community/agency liaison activities to assure community awareness of services and programs
• Assist in monthly outreach and educational event
• Assist the Program Director in other administrative and program areas as needed
• Other assigned duties.

Qualifications

• Minimum educational requirement is high school diploma, but Bachelor’s degree and previous experience in community services preferred.
• Bilingual in Chinese (Cantonese or Mandarin) preferred
• Good organizational skills and ability to work independently with a high degree of accuracy, attention to detail and conformity to procedure required.
• Good communication and interpersonal skills, including ability to coordinate and cooperate with others required.
• Experience preparing written reports, correspondence and other documents required.
• Word processing and data entry experience on Macintosh, Microsoft Word and Excel.