Part-Time HR Admin & Records Coordinator

Southfield, City of (MI); Southfield (MI); On-site; USD 21,000 - 36,000; Part time

Job summary

The City of Southfield, Michigan, seeks a part-time HR administrative assistant to support the Human Resources Department, up to 32 hours per week. This role provides front counter service and clerical support under supervision, handling correspondence, data entry, and records management.

Responsibilities include calendar management for HR staff, coordinating interviews and events, assisting with HRIS systems (BS&A and NEOGOV), and maintaining confidential personnel files while ensuring

Qualifications

• High school diploma or GED required.
• 2 to 5 years of relevant experience; equivalent education/experience considered.
• Preferred: Associate's degree in Business Administration, HR, or Office Administration.

Responsibilities

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff. Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assists with preparation for interviews and HR training, arranging meeting logistics, maintaining office supplies and coordinating purchasing requests.
• Scan, file, and archive personnel records using electronic document management systems. Assist with record requests while ensuring confidentiality requirements and applicable laws.
• Provide backup coverage for the front desk, including but not limited to: answering calls, assisting walk-ins, handling HR emails, and sorting/distributing mail.
• Maintain and update confidential personnel files in accordance with record retention requirements as assigned.
• Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
• Support HR sponsored events (wellness and career fairs, training, employee recognition, etc.)
• Maintain a high level of confidentiality when handling personnel information.
• Perform other related duties as assigned.

Education

High school diploma or GED

Associate's Degree (Business Administration, Human Resources, Office Administration, or related)

Tools

BS&A HRIS

NEOGOV

HRIS

Applicant tracking systems

Payroll systems

Job description

The City of Southfield, Michigan, seeks a part-time HR administrative assistant to support the Human Resources Department, up to 32 hours per week. This role provides front counter service and clerical support under supervision, handling correspondence, data entry, and records management.

Responsibilities include calendar management for HR staff, coordinating interviews and events, assisting with HRIS systems (BS&A and NEOGOV), and maintaining confidential personnel files while ensuring