Part-Time Front Desk & Office Coordinator

Ryan Specialty; Kansas City (MO); On-site; USD 28,000 - 32,000; Part time

Benefits offered by this job

Paid time off

Parental leave

Mental health services

Bonuses and benefits

Job summary

RT Specialty Kansas City is seeking a part-time Receptionist & Office Coordinator to serve as the first point of contact for visitors, clients, and employees. The role supports day-to-day office operations, meeting coordination, and employee engagement from our Kansas City office.

The ideal candidate is highly organized with strong communication skills and a proactive approach, and will report to the Kansas City, MO office. This position is in-office, 30 hours per week.

Qualifications

• Bachelor’s degree in a related field is required.
• Minimum 6 months of experience in reception, customer service, hospitality, or admin roles.
• Strong interpersonal, verbal, and written communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently while collaborating with teammates.
• Proficiency with MS Office applications including Outlook, Word, Excel, and Teams.

Responsibilities

• Serve as the first point of contact for visitors, clients, and employees to create a welcoming office experience.
• Manage incoming calls and direct inquiries to appropriate individuals or departments.
• Provide information on office locations, directions, and general company inquiries.
• Coordinate visitor registration and guest access using the visitor management system.
• Schedule and maintain conference room calendars and office events.
• Receive and distribute mail and manage courier services.
• Maintain office supply inventory and coordinate ordering.
• Assist with administrative projects, data entry, filing, scanning, and copying.
• Support employee engagement activities and office initiatives as needed.
• Provide exceptional customer service and build relationships with stakeholders.
• Contribute to special projects and additional administrative duties as assigned.

Skills

Interpersonal skills

Verbal & written communication

Organizational skills

Multitasking

Independent work

MS Office

Outlook

Word

Excel

Teams

Education

Bachelor’s degree in Business Administration, Communications, Hospitality, Marketing, or related field

Tools

Microsoft Office Suite

Job description

RT Specialty Kansas City is seeking a part-time Receptionist & Office Coordinator to serve as the first point of contact for visitors, clients, and employees. The role supports day-to-day office operations, meeting coordination, and employee engagement from our Kansas City office.

The ideal candidate is highly organized with strong communication skills and a proactive approach, and will report to the Kansas City, MO office. This position is in-office, 30 hours per week.