Client-Facing Front Desk & Office Coordinator

Diversified Solutions, LLC; Kansas City (MO); On-site; USD 40,000 - 51,000; Full time

Benefits offered by this job

PTO

Sick leave

Health insurance (50% employer paid)

Vision insurance

Long term disability (employer paid)

Life insurance

Disability and accident insurance

401(k) with employer match

Job summary

Diversified Solutions, LLC seeks a Front Desk Coordinator in Kansas City, MO to be the first point of contact for clients and ensure exceptional service. You will manage calls, notes, client records, and conference room prep, while keeping a secure, organized filing system and a polished office environment.

The role emphasizes proactive task management, strong writing and relationship skills, and comfort with Zoom and other virtual meeting tools. In-office schedule applies.

Qualifications

• 1+ years experience in a fast paced office environment.
• Proficiency in Microsoft Office Suite.
• Ability to learn new software quickly.
• Strong organizational skills and time management.
• Warm, professional phone presence and writing ability.
• Ability to build trusted client relationships.
• Comfort with setting up and troubleshooting virtual meeting tools.

Responsibilities

• Answer phones and greet clients in a friendly, warm manner.
• Assist clients with issues and concerns.
• Record notes from client conversations accurately.
• Enter and maintain database of clients and prospects.
• Prepare conference rooms for client meetings.
• Maintain filing system for sensitive documents.
• Keep the office environment organized and immaculate.
• Support event organization and materials as needed.

Skills

Microsoft Office Suite

Customer service

Phone presence

Organizational skills

Communication

Time management

Writing

Tools

Zoom

Redtail CRM

Job description

Diversified Solutions, LLC seeks a Front Desk Coordinator in Kansas City, MO to be the first point of contact for clients and ensure exceptional service. You will manage calls, notes, client records, and conference room prep, while keeping a secure, organized filing system and a polished office environment.

The role emphasizes proactive task management, strong writing and relationship skills, and comfort with Zoom and other virtual meeting tools. In-office schedule applies.