Part-Time Front Desk & Office Coordinator

Ryan Specialty, LLC; Kansas City (MO); On-site; USD 28,000 - 32,000; Part time

Job summary

RT Specialty is seeking a Receptionist & Office Coordinator for our Kansas City office. This part-time, in-office role (30 hours/week) reports to the local office, supporting front desk tasks, meeting coordination, mail handling, and office operations.

The ideal candidate will be highly organized with strong communication skills and a proactive attitude, ready to grow within RT Specialty and explore related operations and administrative opportunities.

Qualifications

• Bachelor’s degree required in a related field.
• Minimum 6 months of reception/customer service/office administration experience.
• Strong communication and organizational abilities; customer-focused demeanor.

Responsibilities

• Serve as first point of contact for visitors and employees; create welcoming office experience.
• Manage incoming calls and direct inquiries to appropriate people.
• Provide information on office locations, directions, and general inquiries.
• Coordinate visitor registration and access.
• Schedule and maintain conference room calendars and events.
• Receive and distribute mail and deliveries; coordinate courier services.
• Maintain office supply inventory and ordering to support operations.
• Assist with document prep, data entry, filing, scanning, and other admin tasks.
• Collaborate with office leadership to maintain a professional workspace.
• Support employee engagement activities and office initiatives.
• Deliver excellent customer service and build relationships with stakeholders.
• Contribute to special projects and other administrative duties.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Independent yet collaborative

MS Office proficiency

Education

Bachelor’s degree in Business Administration, Communications, Hospitality, Marketing, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

RT Specialty is seeking a Receptionist & Office Coordinator for our Kansas City office. This part-time, in-office role (30 hours/week) reports to the local office, supporting front desk tasks, meeting coordination, mail handling, and office operations.

The ideal candidate will be highly organized with strong communication skills and a proactive attitude, ready to grow within RT Specialty and explore related operations and administrative opportunities.