Part-Time Front Desk & Admissions Coordinator

Doist; Cambridge (MA); On-site; USD 2,911,000 - 3,113,000; Part time

Benefits offered by this job

Paid sick leave

Employee discounts on classes

Beast Academy Online subscriptions

401(k) retirement plan with company co

Part-time flexibility with afternoon/e

Job summary

AoPS Academy in Cambridge, MA is seeking a part-time Front Desk Associate to warmly greet students and families, answer phones and emails, and support campus operations while classes are in session.

You will manage calendars, assist with admissions, organize supplies, and help keep the lobby and front desk area neat. The role requires friendly communication, reliability, and a willingness to learn new systems.

Qualifications

• Experience confidently interacting with customers
• Experience interacting with families and students (elementary through high school) preferred
• Strong organizational and computer skills
• Excellent verbal and written communication skills
• Knowledge of correct grammar, spelling, and English usage
• Establish and maintain positive, effective working relationships with students, parents, staff, and the general public
• Ability to work both independently and collaboratively
• Maintain flexibility to effectively solve problems under pressure
• Administrative and/or customer service experience
• Proficiency with Google Workspace applications (i.e. Docs, Sheets, Calendar, etc.)
• Motivated to learn new technologies
• Maintain customer confidentiality
• Excited about our mission of motivating high-performing students
• Lift up to 25lbs

Responsibilities

• Serve as campus receptionist
• Answer the phone, respond to voicemails, and pass on relevant information to the appropriate staff member
• Warmly welcome both current and prospective students and their families
• Manage and respond to customer inquiries both by phone and email
• Maintain multiple calendars, schedule meetings and ensure everything is up-to-date
• Use internal database to generate reports and lists, and perform data entry tasks
• Provide admissions assistance as needed with consultation requests, scheduling, and post-consultation follow-ups
• Organize and prepare classroom and office supplies
• Take inventory to support campus operations
• Supervise students between classes
• Perform light cleaning duties and tidying up the facility
• Assume responsibility for the organization, operation, and appearance of the lobby and front desk area
• Assist full-time staff with other campus procedures to ensure things are running smoothly
• Participate in occasional outreach/inreach opportunities
• Other duties as assigned

Skills

Customer interaction

Family/student interaction

Organization

Communication

Grammar/English usage

Independent & collaborative work

Problem solving under pressure

Administrative experience

Google Workspace

Learning new technologies

Confidentiality

Mission fit

Lifting 25lbs

Tools

Google Workspace

Job description

AoPS Academy in Cambridge, MA is seeking a part-time Front Desk Associate to warmly greet students and families, answer phones and emails, and support campus operations while classes are in session.

You will manage calendars, assist with admissions, organize supplies, and help keep the lobby and front desk area neat. The role requires friendly communication, reliability, and a willingness to learn new systems.