Front Desk & Admissions Associate - Part-Time Pasadena

Art of Problem Solving; Pasadena (CA); On-site; USD 26,174 - 27,552; Part time

Benefits offered by this job

Paid sick leave

Employee discounts on classes

Beast Academy Online subscriptions

401(k) retirement plan with company‑m

Part-time flexibility

Job summary

AoPS Academy in Pasadena, CA is seeking an in-person, part-time Front Desk Associate to greet visitors, answer inquiries, and support campus operations. You will manage phones and emails, welcome families, and assist with admissions and routine administrative tasks.

The ideal candidate will have strong communication, organizational, and computer skills, with experience handling customer interactions and confidentiality.

Qualifications

• Experience interacting with customers and families in a service setting.
• Strong organizational and computer skills.
• Excellent verbal and written communication.
• Ability to work independently and with others.
• Flexibility to solve problems under pressure.
• Administrative and/or customer service experience.
• Proficiency with Google Workspace applications.
• Maintain customer confidentiality.
• Lift up to 25 lbs.

Responsibilities

• Answer phone calls and emails, and relay information to staff.
• Warmly welcome students and families on site.
• Manage customer inquiries by phone and email.
• Maintain calendars and schedule meetings.
• Use internal database to generate reports and perform data entry.
• Provide admissions assistance with consultations and follow-ups.
• Organize classroom and office supplies and take inventory.
• Supervise students between classes.
• Perform light cleaning and maintain lobby/front desk appearance.
• Assist full-time staff with campus procedures.
• Participate in outreach activities as needed.

Skills

Customer service

Organizational skills

Google Workspace

Communication

Independent work

Team collaboration

Tools

Google Docs/Sheets

Job description

AoPS Academy in Pasadena, CA is seeking an in-person, part-time Front Desk Associate to greet visitors, answer inquiries, and support campus operations. You will manage phones and emails, welcome families, and assist with admissions and routine administrative tasks.

The ideal candidate will have strong communication, organizational, and computer skills, with experience handling customer interactions and confidentiality.