Part-Time Front Desk & Admissions Assistant

AoPS Incorporated; Irvine, Northern (CA, KY); Hybrid; USD 29,000 - 32,000; Part time

Benefits offered by this job

Paid sick leave

Employee discounts on classes

Beast Academy Online subscriptions

401(k) retirement plan with company‑m​

Job summary

AoPS Academy in Irvine, CA is seeking a part-time Front Desk Associate to welcome students and families, manage inquiries, and support campus operations during the school year. The role includes scheduling, data entry, and assisting staff with various campus procedures.

The ideal candidate will have strong customer service and organizational skills, be comfortable working independently, and maintain confidentiality.

Qualifications

• Experience confidently interacting with customers and families.
• Strong organizational and computer skills.
• Excellent verbal and written communication.
• Maintain positive relationships with students, parents, staff and public.
• Able to work independently and collaboratively.
• Flexibility to solve problems under pressure.
• Administrative and/or customer service experience.
• Proficiency with Google Workspace (Docs, Sheets, Calendar).
• Motivated to learn new technologies.
• Maintain customer confidentiality.
• Passion for our mission to motivate high-performing students.
• Lift up to 25lbs.

Responsibilities

• Serve as campus receptionist; answer calls, voicemails, pass on information to staff.
• Welcome students and families.
• Respond to inquiries by phone and email.
• Maintain multiple calendars and schedule meetings.
• Use internal database to generate reports and data entry tasks.
• Provide admissions assistance with consultations, scheduling, follow-ups.
• Organize classroom and office supplies.
• Take inventory to support campus operations.
• Supervise students between classes.
• Perform light cleaning and tidying of lobby and front desk area.
• Assist full-time staff with campus procedures to run smoothly.
• Participate in outreach/inreach opportunities.

Skills

Customer service

Organizational skills

Communication skills

Teamwork

Problem solving

Confidentiality

Independent and collaborative

Tools

Google Workspace

Job description

AoPS Academy in Irvine, CA is seeking a part-time Front Desk Associate to welcome students and families, manage inquiries, and support campus operations during the school year. The role includes scheduling, data entry, and assisting staff with various campus procedures.

The ideal candidate will have strong customer service and organizational skills, be comfortable working independently, and maintain confidentiality.