Part-Time Front Desk & Admin Support (Multi-Line Phone)

Circle of Life Hospice; Bentonville (AR); On-site; USD 17,000 - 22,000; Part time

Job summary

Circle of Life Hospice is seeking a part-time receptionist to support office operations on weekdays from 8:00 to 4:30, about 2–3 days per week. The role includes managing a multi-line phone system, visitor coordination, and general administrative tasks to ensure smooth office function.

The ideal candidate has at least 3 years of experience with multi-line phone systems, excellent English communication, and strong Microsoft Office skills to prepare documents, spreadsheets, and presentations as

Qualifications

• Minimum 3 years experience operating a multi-line phone system.
• Good phone presence: respectful and courteous to all callers.
• Able to listen to and support callers and address their needs.
• Organize work, coordinate projects, set priorities, meet deadlines with minimal direction.
• Highly skilled in Microsoft Office.
• Excellent English usage, spelling, grammar and punctuation; business correspondence formatting, time management, and multitasking.

Responsibilities

• Triage a large volume of calls on a multi-line phone system.
• Activate and deactivate call service at shift start/end.
• Maintain visitor log and escorts as necessary.
• Maintain file room including medical records and supplies.
• Ensure adequate office supplies and provide ordering assistance.
• Provide administrative support for other areas as needed.
• Prepare purchase requisitions as requested.
• Maintain mailboxes with labels for current staff members.
• Sort and distribute mail - incoming, outgoing, interoffice.
• Create forms, label cards, certificates; scan and create forms as requested.
• Prepare correspondence, data entry in Excel, and update PowerPoint slides.
• Demonstrate compassion, empathy, and patience with patients, families, staff, and the public.
• Represent Circle of Life positively in the community.
• Demonstrate flexibility and a positive attitude in taking on additional duties.
• Perform other duties as assigned.

Skills

Phone etiquette

Organization

Time management

Tools

Microsoft Office

Job description

Circle of Life Hospice is seeking a part-time receptionist to support office operations on weekdays from 8:00 to 4:30, about 2–3 days per week. The role includes managing a multi-line phone system, visitor coordination, and general administrative tasks to ensure smooth office function.

The ideal candidate has at least 3 years of experience with multi-line phone systems, excellent English communication, and strong Microsoft Office skills to prepare documents, spreadsheets, and presentations as