Receptionist - Part Time Bentonville

Circle of Life; Bentonville (AR); On-site; USD 17,000 - 22,000; Part time

Job summary

Circle of Life in Bentonville, AR is seeking a part-time receptionist to support office operations. You will manage a multi-line phone system, provide administrative support, and assist with document creation and data entry, with a weekday schedule from 8:00 to 4:30 and 2–3 days per week.

Requirements include at least three years of multi-line phone experience, excellent English language skills, and strong Microsoft Office proficiency.

Qualifications

• Minimum three years prior experience operating a multi-line phone system.
• Excellent skills in proper English usage, spelling, grammar and punctuation; business correspondence formatting.
• Able to organize work, coordinate projects, set priorities, meet deadlines and follow up on assignments with minimal direction.
• Highly skilled in use of Microsoft Office.

Responsibilities

• Triage a large volume of calls on a multi-line phone system.
• Activate and deactivate call service at shift start/end.
• Maintain visitor log and ensure escorts as necessary.
• Maintain file room including medical records and supplies.
• Ensure adequate office supplies and provide ordering assistance to staff.
• Provide administrative support for other areas of the organization as needed.
• Prepare purchase requisitions as requested.
• Maintain staff mailboxes and distribute mail.
• Create forms, label cards, certificates; scan and create forms as requested.
• Prepare correspondence and data entry in Excel; update PowerPoint slides.

Skills

Multi-line phone system

Microsoft Office

Strong communication

Time management

Tools

Microsoft Office Suite

Job description

This is a part-time position that will work a weekday schedule from 8 to 430, With a frequency of 2 to 3 days per week.

The Receptionist manages a multi phone line system and provides administrative and secretarial support for office operations.

Minimum three years prior experience operating a multi-line phone system. Must have good phone presence: respectful and courteous to all callers. Able to listen to and be supportive of callers and address their needs. Ability to organize work, coordinate projects, set priorities, meet deadlines and follow up on assignments with a minimum of direction. Highly skilled in use of Microsoft Office. Excellent skills in proper English usage, spelling, grammar and punctuation; business correspondence formatting, time management, and multi-tasking.

• Triage a large volume of calls on a multi-line phone system.
• Activate and deactivate call service upon beginning and end of shift.
• Maintain visitor log and ensure escorts as necessary.
• Maintain file room including medical records and supplies.
• Ensures an adequate amount of office supply is maintained and provides ordering assistance to staff as needed.
• Provides administrative support for other areas of the organization as needed.
• Prepares purchase requisitions as requested.
• Maintain mailboxes with labels for current staff members.
• Sorts and distributes mail - incoming, outgoing, and interoffice.
• Create forms, label cards, certificates. Scan and create forms as requested
• Prepares correspondence, does data entry in Excel spreadsheets and updates Power Point slides, as requested.
• Demonstrates compassion, empathy, and patience when interacting with patients, families, co-workers, and members of the public.
• Represents Circle of Life to the community in a positive manner.
• Demonstrates flexibility, versatility and a positive attitude in integrating additional duties.
• Performs other duties as assigned.