Executive Secretary (Part-Time New York Statewide)

VECRA, Inc.; New York (NY); On-site; USD 28,000 - 39,000; Part time

Job summary

VECRA, Inc. seeks a Part-Time Executive Secretary to provide office and administrative support onsite across New York State. The role supports VECRA’s Federal government, State, public sector, and commercial clients, with hours Mon–Fri and location-specific scheduling.

The successful candidate will manage calendars, prepare reports, arrange travel, and maintain files while collaborating with onsite staff to meet client expectations. Shift details vary by location.

Qualifications

• The candidate must have a high school diploma or equivalent and at least two years of professional office experience.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and virtual meeting tools (WebEx, Zoom) is required.
• Strong written and verbal communication, data entry, and ability to manage multiple priorities are essential.

Responsibilities

• Work closely with onsite staff to meet contract deliverables and client standards.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Format and prepare reports and presentation materials.
• Maintain electronic and hard-copy files and tracking systems.
• Handle mail distribution and inventory of supplies.
• Answer and route phone calls to appropriate parties and provide admin support.
• Prepare documentation and assist with data entry into databases.
• Support day-to-day office operations and projects as assigned.

Skills

Attention to detail

Strong communication

Prioritization

Organization

Independent & team work

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Job description

VECRA is seeking Part-Time
Executive Secretary
VECRA, Inc. (“VECRA”) has requirements for Executive Secretary throughout the State of New York. The VECRA VIP will work in a specific New York state locale to carry out the day-to-day tasks in support of VECRA’s Federal government, State, Public sector and/or Commercial clients.

VECRA is seeking Part-Time
Executive Secretary
VECRA, Inc. (“VECRA”) has requirements for Executive Secretary throughout the State of New York. The VECRA VIP will work in a specific New York state locale to carry out the day-to-day tasks in support of VECRA’s Federal government, State, Public sector and/or Commercial clients.

Company Description
VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), and a minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative program management and staffing support services are always:
Vigilant * Efficient * Collaborative * Responsive * Accurate

Job Summary
The executive secretary position will provide office and administrative support. The position is part-time and expected to report on site at the requisite New York State locale, Monday through Friday. The hours for the day are dependent on the specific needs of the department. Hours for part-time work is specified on each individual job.

ROLES And RESPONSIBILITIES

• Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
• Managing staff calendars on a day-to-day basis,
• Providing administrative support to format and prepare reports and presentation materials,
• Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
• Arranging travel arrangements and preparing related paperwork,
• Scheduling in-person and virtual meetings and conference calls,
• Compiling, prioritizing and distributing mail,
• Maintaining inventory of and ordering supplies as needed,
• Answering and routing phone calls to appropriate parties,
• Other assignments and projects as assigned

QUALIFICATIONS and REQUIRED SKILLS:

• A high school diploma (or equivalent),
• Two-years minimum experience working in a professional office setting,
• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
• Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
• The ability to enter data into, and extract data from, electronic databases,
• The ability to work independently and on a team with different personalities,
• The ability to handle multiple, shifting priorities,
• Good organizational skills, including an ability to organize information into reports
• Ability to prioritize multiple assignments
• Strong written and verbal communication skills

Preferred qualifications:

• Previous experience working for the New York State agency

Professional Skills:

• Exceptional attention to detail and accuracy
• Professional demeanor and customer service orientation
• Ability to work independently and collaboratively
• Strong critical thinking and problem-solving skills
• Ability to exercise sound judgment and maintain confidentiality
• Commitment to diversity, equity, inclusion, and student success

EDUCATION

• High school diploma (or equivalent),
• Two-year minimum experience working in a professional office setting,

OTHER

• Shift: Day; Hours may vary depending on the specific job location
• Work Hours: Part-time positions available until filled
• Schedule: Monday – Friday
• Location: Onsite. All positions are onsite.
• Address: Work Address will vary per agency with opportunities throughout the entire New York State within all 60 counties
• Remote Work Availability: No remote work is available currently
• Req Type: Part-Time

Benefits
We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.
VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.