Executive Secretary: Onsite Admin & Calendar Maestro

VECRA Inc; City of Albany (NY); Presencial; USD 42.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid holidays

Paid time off

Medical and dental

Descripción de la vacante

VECRA, Inc. is seeking a Full-Time Executive Secretary to provide office and administrative support across New York State. The position is onsite, Monday through Friday, with hours varying by department needs.

The successful candidate will manage calendars, prepare reports and presentations, organize files, arrange travel, and handle communications with clients and staff, ensuring confidentiality and accuracy.

Formación

• High school diploma (or equivalent) required.
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting apps WebEx and Zoom.
• Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs.
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• The ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports.
• Ability to prioritize multiple assignments.
• Strong written and verbal communication skills.

Responsabilidades

• Work closely with onsite staff and managers to ensure contract deliverables meet client and VECRA standards.
• Managing staff calendars on a day-to-day basis.
• Providing administrative support to format and prepare reports and presentation materials.
• Establishing and maintaining electronic and hard copy files, logs, and tracking systems.
• Arranging travel arrangements and preparing related paperwork.
• Scheduling in-person and virtual meetings and conference calls.
• Compiling, prioritizing and distributing mail.
• Maintaining inventory of and ordering supplies as needed.
• Answering and routing phone calls to appropriate parties.
• Other assignments and projects as assigned.

Conocimientos

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Data entry

Organization

Communication

Teamwork

Multitasking

Educación

High school diploma (or equivalent)

Herramientas

Microsoft Office Suite

WebEx

Zoom

Descripción del empleo

VECRA, Inc. is seeking a Full-Time Executive Secretary to provide office and administrative support across New York State. The position is onsite, Monday through Friday, with hours varying by department needs.

The successful candidate will manage calendars, prepare reports and presentations, organize files, arrange travel, and handle communications with clients and staff, ensuring confidentiality and accuracy.