Part-Time Executive & Operations Coordinator, Live Events

Decibel Events; Washington (District of Columbia); Hybrid; USD 41,000 - 52,000; Part time

Benefits offered by this job

Medical, dental, and vision stipend

Paid sick and safe leave

Daily breakfast and craft coffee

Front-row seat to how a growing events

Job summary

Decibel Events is seeking a part-time Executive Assistant/Office Manager in Washington, DC. You will support the CEO, manage daily calls, keep the CRM organized, handle client and vendor communications, and run the office and HR tasks. Role stays at HQ with potential for growth as the company scales.

The ideal candidate is highly organized, writes clearly, and can manage deadlines with diplomacy. Requires DC metro residency and in-office presence Tue–Thu by 8:30am, with remote Mon and Fri.

Qualifications

• 3+ years in executive assistant, office manager, or operations coordination.
• Strong writing; emails are clear and concise.
• Highly organized with checklist discipline.
• Able to hold others to deadlines without friction.
• Confidential handling of information.
• Proficient with Google Workspace and quick to learn new software.
• Based in DC metro area and able to be in the office Tue–Thu by 8:30am.

Responsibilities

• Run daily team rundown call notes; log actions with owners and due dates.
• Manage CEO calendar, inbox, and travel around show schedules.
• Draft client and vendor emails; coordinate gifts and follow-ups.
• Keep CRM (HubSpot) clean; maintain contacts, deals, and vendor records.
• Oversee office operations, onboarding, personnel files, and time-off tracking.

Skills

Excellent writing

Organization

Deadline management

Confidentiality

Google Workspace

HubSpot CRM

Tools

HubSpot

Google Workspace

CRM experience

Job description

Decibel Events is seeking a part-time Executive Assistant/Office Manager in Washington, DC. You will support the CEO, manage daily calls, keep the CRM organized, handle client and vendor communications, and run the office and HR tasks. Role stays at HQ with potential for growth as the company scales.

The ideal candidate is highly organized, writes clearly, and can manage deadlines with diplomacy. Requires DC metro residency and in-office presence Tue–Thu by 8:30am, with remote Mon and Fri.