Part-Time Executive Assistant & Operations Builder

Remote Jobs; United States; Remote; USD 7,300 - 8,400; Part time

Benefits offered by this job

13th Month Pay

Paid Time Off

US Holidays Off

Healthcare benefits

Life Insurance

Mental Health Support

Team experiences

Job summary

Remote Jobs is seeking an Executive Assistant / Operations Coordinator to support senior leadership with a flexible, US-friendly schedule. This part-time role (20 hours/week) involves calendar and inbox management, basic CRM setup, and helping build scalable processes as the business grows.

The ideal candidate will create SOPs, onboarding workflows, and maintain client follow-up systems while assisting with admissions consulting and marketing activities.

Qualifications

• Experience building operational processes from the ground up (e.g., SOPs, onboarding workflows)
• Strong EA and operations coordination experience
• Comfortable researching, recommending, and implementing business tools and automations

Responsibilities

• Build operational processes and workflows from the ground up
• Create SOPs, onboarding workflows, and internal documentation
• Research tools, systems, and best practices for the business
• Assist with admissions consulting support and client coordination
• Manage calendar and inbox
• Recommend and help implement a CRM
• Build and maintain client follow-up systems
• Track tasks, deadlines, and ongoing projects
• Coordinate administrative and operational activities
• Assist with marketing initiatives, including newsletters, content creation, and building an annual content calendar
• Provide general executive and administrative support as the business scales

Skills

Executive support

Operations coordination

Calendar management

Inbox management

CRM research & implementation

Tools

CRM tools

Automation tools

Job description

Remote Jobs is seeking an Executive Assistant / Operations Coordinator to support senior leadership with a flexible, US-friendly schedule. This part-time role (20 hours/week) involves calendar and inbox management, basic CRM setup, and helping build scalable processes as the business grows.

The ideal candidate will create SOPs, onboarding workflows, and maintain client follow-up systems while assisting with admissions consulting and marketing activities.