Part-Time Executive Assistant to Health & VC Leaders

Aegis Ventures; New York (NY); Hybrid; USD 55,000 - 62,000; Part time

Job summary

Aegis Ventures is seeking an experienced Executive Assistant to support two senior leaders in a part-time capacity (20 hours per week) in New York, with options to work remotely. You will manage travel plans, calendars, and key meetings, collaborating with the CEO’s office to optimize executives’ time and presence.

Candidates should have 4+ years in executive support, travel management expertise, and strong discretion.

Qualifications

• 4+ years of dedicated Executive Assistant experience supporting senior executives.
• Experience in a private equity firm, venture capital fund, investment bank, or executive office of a midsize company.
• Deep expertise in travel management, including complex itineraries.
• Track record of supporting multiple executives with strong prioritization.
• Polished, professional presence and discretion with confidential information.
• Ability to work independently and take ownership with minimal direction.
• Strong organization and written/verbal communication skills.
• Interest in part-time schedule (20 hours/week) with growth potential.
• Exposure to healthcare/health system leadership is a plus.

Responsibilities

• Book and manage travel, including flights, ground transport, lodging, and dining reservations.
• Prepare detailed itineraries and adjust plans in real time as needed.
• Build and maintain a forward-looking calendar of in-person visits for executives.
• Coordinate schedules across internal teams and external stakeholders.
• Manage complex calendars for multiple executives and anticipate needs.
• Represent the office professionally with board members, partners, investors, and others.
• Oversee expense management and reimbursements.
• Manage inboxes, draft routine responses, and prepare meeting materials.

Skills

Executive support

Calendar management

Discretion

Written communication

Verbal communication

Tools

Outlook

Google Workspace

Concur

Job description

Aegis Ventures is seeking an experienced Executive Assistant to support two senior leaders in a part-time capacity (20 hours per week) in New York, with options to work remotely. You will manage travel plans, calendars, and key meetings, collaborating with the CEO’s office to optimize executives’ time and presence.

Candidates should have 4+ years in executive support, travel management expertise, and strong discretion.