Executive Assistant to Managing Director

Pocketbook Agency; New York (NY); On-site; USD 100,000 - 180,000; Full time

Job summary

Pocketbook Agency, a venture capital firm based in SoHo, New York, seeks an Executive Assistant to support its Managing Director. This hands-on role requires someone who can bring order to a fast-moving environment, quickly build context, and exercise sound judgment across a high-volume inbox, calendar, and network of founders and investors.

You will own inbox triage, manage a complex calendar, coordinate introductions and events, and partner with investing teams to keep communications

Qualifications

• 8+ years as an EA supporting a CEO in venture capital or private equity.
• Proven inbox and calendar management with autonomy.
• Excellent judgment, discretion, attention to detail.
• Ability to quickly understand relationships in a fast-moving investment environment.
• Confident interacting with founders and senior investors.
• Strong tech skills and comfort with AI tools.

Responsibilities

• Triage inbox and ensure important requests are addressed.
• Manage a complex calendar and protect time for priorities.
• Understand context behind requests and escalate to founder when needed.
• Coordinate introductions, hosted dinners, and events.
• Partner with investing and investor relations teams to stay organized.
• Build reliable systems and adapt to changing priorities, including after-hours needs.

Skills

Inbox management

Calendar management

Executive support

Judgment & discretion

Written communication

Stakeholder management

AI tools

Fast-paced

Job description

A venture capital firm is seeking an Executive Assistant to support its Managing Director. This is a hands-on role for someone who can bring order to a fast-moving environment, build context quickly, and exercise sound judgment across a high-volume inbox, calendar, and network of founders and investors.

Key responsibilities

• Own inbox triage and follow-through, identifying priorities and ensuring important requests are not missed.
• Manage a complex calendar, protect time for high-priority meetings, and anticipate scheduling conflicts.
• Learn the context behind incoming requests, independently investigate when appropriate, and know when to bring decisions to the founder.
• Coordinate introductions, hosted dinners, and occasional events.
• Partner with the investing and investor relations teams to keep communication and scheduling organized.
• Build reliable systems and adapt as priorities change, including occasional time-sensitive needs outside standard hours.

Requirements

• 8+ years of experience as an Executive Assistant supporting a CEO or founder in venture capital or private equity.
• Proven experience managing a complex executive inbox and calendar with substantial autonomy.
• Excellent judgment, discretion, attention to detail, and written communication.
• Ability to quickly understand relationships and priorities in a fast-moving investment environment.
• Confidence interacting with founders, investors, and other senior contacts.
• Strong technology skills, comfort using AI tools, and a proactive, low-ego approach.

Location: based in SoHo, New York City.