Executive Assistant (Part-Time)

Aegis Ventures; United States; Hybride; USD 55 000 - 62 000; Temps partiel

Résumé du poste

Aegis Ventures, a next-generation startup studio focused on artificial intelligence, seeks an Executive Assistant to support two senior leaders, including a Partner and a former health system CEO. This part-time, 20-hour-per-week role can be in Midtown Manhattan or remote and is designed for immediate impact.

You will own travel, scheduling, and forward planning, and collaborate with the CEO’s office to ensure time is planned well in advance and used where it matters most.

Qualifications

• 4+ years of experience as a dedicated Executive Assistant supporting senior executives (Partner, MD, CEO, or Chairman level).
• Experience supporting healthcare leadership is a plus.
• Proven ability to manage complex calendars and travel itineraries.

Responsabilités

• Travel and Logistics: Book and manage all travel, ground transport, lodging, and dining reservations; optimize for time.
• Forward Planning and Coordination: Identify dates for in-person engagements; maintain calendars for executives.
• Calendar and Executive Support: Manage complex calendars, liaise with stakeholders, oversee expenses and reimbursements.

Connaissances

Executive support

Calendar management

Travel planning

Expense management

Stakeholder coordination

Communication

Formation

Bachelor's degree preferred

Outils

Microsoft 365

Google Workspace

Description du poste

About Aegis Ventures

Aegis Ventures is a next-generation startup studio that partners with entrepreneurs and industry leaders to originate, launch, and scale transformative companies, with a focus on artificial intelligence. The Aegis platform brings together market-shaping ideas, permanent growth capital, and ambitious individuals who are driven to solve major societal problems. Our companies use technology to transform healthcare by dramatically improving quality, access, and cost. Aegis creates new companies with substantial input from our Digital Consortium of a dozen leading health systems and other ecosystem partners. We have launched 6 innovative companies to date and are just getting started.

About the Role

As an Executive Assistant at Aegis Ventures, you will support two senior members of Aegis leadership, including one of our Partners and a former health system CEO, with the potential to support an additional executive over time. This is a traditional executive-support role for someone who can hit the ground running and operate with minimal direction.

The role starts at 20 hours per week, with the possibility of increasing as the scope grows. You will own travel, scheduling, and forward planning for your executives, and work closely with the office of our CEO, including his Executive Assistant and Chief of Staff, to make sure your executives’ time and in-person presence are planned well in advance and used where they matter most.

This is a dedicated executive-support seat. Office management and visitor duties are covered by other members of the team, so your focus is entirely on the executives you support. This is a part-time role of 20 hours per week, with the option to work in our office in Midtown Manhattan, New York City or remotely.

What You’ll Do

• Travel and Logistics:
  • Book and manage all travel, including flights, ground transportation, lodging, and dining reservations, continually optimizing for time.
  • Prepare detailed, point-to-point itineraries so each trip runs smoothly from door to door, and adjust them in real time as plans change.
• Forward Planning and Coordination:
  • Work with the CEO’s office, including his Executive Assistant and Chief of Staff, and other teams to identify dates when an executive’s in-person presence would add the most value, such as key meetings, partner visits, and events.
  • Build and maintain a forward-looking calendar of in-person visits (roughly every two months for one executive) so plans are set well ahead of time.
  • Coordinate across internal teams and external stakeholders to keep schedules aligned and priorities clear.
• Calendar and Executive Support:
  • Manage complex, ever-changing calendars for multiple executives, always looking around corners and anticipating needs.
  • Represent the office professionally and positively with board members, health system partners, investors, and other external stakeholders.
  • Oversee expense management, submitting expenses and travel reimbursements on a regular and timely schedule in line with company policies.
  What You’ll Need
  • 4+ years of experience as a dedicated Executive Assistant supporting senior executives (Partner, Managing Director, CEO, or Chairman level).
  ...
  • Exposure to healthcare, health system, or physician leadership is a plus.
  Compensation

  The compensation range for this position is $40 - $45 per hour, depending on previous experience and alignment with role expectations.

  Aegis Ventures is a proud Equal Opportunity Employer — we recruit, train, compensate and promote our team members based on qualifications. We encourage you to apply regardless of your race, religion, national origin, sex, gender identity, sexual orientation, disability, age, veteran status, or any other applicable legally protected characteristics.