Executive Assistant (Part-Time)

Aegis Ventures; New York (NY); Hybrid; USD 55,000 - 62,000; Part time

Job summary

Aegis Ventures is seeking an experienced Executive Assistant to support two senior leaders in a part-time capacity (20 hours per week) in New York, with options to work remotely. You will manage travel plans, calendars, and key meetings, collaborating with the CEO’s office to optimize executives’ time and presence.

Candidates should have 4+ years in executive support, travel management expertise, and strong discretion.

Qualifications

• 4+ years of dedicated Executive Assistant experience supporting senior executives.
• Experience in a private equity firm, venture capital fund, investment bank, or executive office of a midsize company.
• Deep expertise in travel management, including complex itineraries.
• Track record of supporting multiple executives with strong prioritization.
• Polished, professional presence and discretion with confidential information.
• Ability to work independently and take ownership with minimal direction.
• Strong organization and written/verbal communication skills.
• Interest in part-time schedule (20 hours/week) with growth potential.
• Exposure to healthcare/health system leadership is a plus.

Responsibilities

• Book and manage travel, including flights, ground transport, lodging, and dining reservations.
• Prepare detailed itineraries and adjust plans in real time as needed.
• Build and maintain a forward-looking calendar of in-person visits for executives.
• Coordinate schedules across internal teams and external stakeholders.
• Manage complex calendars for multiple executives and anticipate needs.
• Represent the office professionally with board members, partners, investors, and others.
• Oversee expense management and reimbursements.
• Manage inboxes, draft routine responses, and prepare meeting materials.

Skills

Executive support

Calendar management

Discretion

Written communication

Verbal communication

Tools

Outlook

Google Workspace

Concur

Job description

Aegis Ventures is a next-generation startup studio that partners with entrepreneurs and industry leaders to originate, launch, and scale transformative companies, with a focus on artificial intelligence. The Aegis platform brings together market-shaping ideas, permanent growth capital, and ambitious individuals who are driven to solve major societal problems. Our companies use technology to transform healthcare by dramatically improving quality, access, and cost. Aegis creates new companies with substantial input from our Digital Consortium of a dozen leading health systems and other ecosystem partners. We have launched 6 innovative companies to date and are just getting started.

About the Role

As an Executive Assistant at Aegis Ventures, you will support two senior members of Aegis leadership, including one of our Partners and a former health system CEO, with the potential to support an additional executive over time. This is a traditional executive-support role for someone who can hit the ground running and operate with minimal direction.

The role starts at 20 hours per week, with the possibility of increasing as the scope grows. You will own travel, scheduling, and forward planning for your executives, and work closely with the office of our CEO, including his Executive Assistant and Chief of Staff, to make sure your executives' time and in-person presence are planned well in advance and used where they matter most.

This is a dedicated executive-support seat. Office management and visitor duties are covered by other members of the team, so your focus is entirely on the executives you support. This is a part-time role of 20 hours per week, with the option to work in our office in Midtown Manhattan, New York City or remotely.

What You’ll Do

• Travel and Logistics:
  • Book and manage all travel, including flights, ground transportation, lodging, and dining reservations, continually optimizing for time.
  • Prepare detailed, point-to-point itineraries so each trip runs smoothly from door to door, and adjust them in real time as plans change.
• Forward Planning and Coordination:
  • Work with the CEO’s office, including his Executive Assistant and Chief of Staff, and other teams to identify dates when an executive’s in-person presence would add the most value, such as key meetings, partner visits, and events.
  • Build and maintain a forward-looking calendar of in-person visits (roughly every two months for one executive) so plans are set well ahead of time.
  • Coordinate across internal teams and external stakeholders to keep schedules aligned and priorities clear.
• Calendar and Executive Support:
  • Manage complex, ever-changing calendars for multiple executives, always looking around corners and anticipating needs.
  • Represent the office professionally and positively with board members, health system partners, investors, and other external stakeholders.
  • Oversee expense management, submitting expenses and travel reimbursements on a regular and timely schedule in line with company policies.
• Inbox and Meeting Preparation:
  • Help manage a principal’s inbox, flagging priorities and drafting routine responses.
  • Prepare for meetings by assembling agendas, briefing materials, and background, and track follow-ups so nothing slips through the cracks.

What You’ll Need

• 4+ years of experience as a dedicated Executive Assistant supporting senior executives (Partner, Managing Director, CEO, or Chairman level).
• Experience in a private equity firm, venture capital fund, investment bank, or the executive office of a midsize company.
• Deep expertise in travel management, including complex domestic and international itineraries.
• A track record of supporting multiple executives at once with sound prioritization and judgment.
• A polished, professional presence and absolute discretion with confidential information.
• The ability to work independently, anticipate needs, and take ownership without much direction.
• Exceptional organization and attention to detail, with strong written and verbal communication.
• Proficiency with Outlook and/or Google Workspace, and expense tools such as Concur.
• Genuine interest in a part-time schedule (20 hours per week to start), with flexibility to grow.
• Exposure to healthcare, health system, or physician leadership is a plus.

Compensation

The compensation range for this position is $40 - $45 per hour, depending on previous experience and alignment with role expectations.

Aegis Ventures is a proud Equal Opportunity Employer — we recruit, train, compensate and promote our team members based on qualifications. We encourage you to apply regardless of your race, religion, national origin, sex, gender identity, sexual orientation, disability, age, veteran status, or any other applicable legally protected characteristics.

As set forth in Aegis Ventures’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.