Part-Time Executive Assistant to CEO | Events & Donor

Tacoma Arts Live; Tacoma (WA); Hybrid; USD 32,000 - 36,000; Part time

Job summary

Tacoma Arts Live, a 501(c)(3) nonprofit with a 45-year history, seeks an Executive Assistant to support the CEO and leadership. The role combines high-level administrative tasks with event coordination and donor relations.

This on-site position is typically 20 hours/week with occasional remote work and potential evenings/weekends for key events; overtime eligibility applies after 40 hours. Pay ranges from $23 to $26 per hour in Washington state.

Qualifications

• Outstanding verbal and written communication skills.
• Excellent organizational, planning and problem-solving skills.
• Strong computer skills with ability to learn and master new applications.
• Proficiency with Microsoft 365 applications (Teams, Outlook, Word, Excel).
• Excellent customer service skills.
• Be professional and enjoy working with the public and as part of a team.

Responsibilities

• Coordinate and schedule meetings between the CEO and partners, donors, stakeholders, etc.
• Create, edit and proofread documents
• Prepare meeting materials and document key decisions
• Collaborate with CEO to organize special events, such as Coffee with the CEO, staff retreats, and donor engagements.
• Handle confidential communication and executive correspondence, including email and phone communications, with professional discretion
• Serve as the liaison between leadership and external partners
• Administrative support for donor stewardship
• Participate in weekly staff meeting
• Assist with special projects by coordinating resources and tracking progress
• Administrative support for volunteer portal, including posting opportunities and entering final hours
• Perform other duties as assigned

Skills

Verbal communication

Written communication

Organization

Problem solving

Microsoft 365

Customer service

Team player

Tools

Microsoft 365

Job description

Tacoma Arts Live, a 501(c)(3) nonprofit with a 45-year history, seeks an Executive Assistant to support the CEO and leadership. The role combines high-level administrative tasks with event coordination and donor relations.

This on-site position is typically 20 hours/week with occasional remote work and potential evenings/weekends for key events; overtime eligibility applies after 40 hours. Pay ranges from $23 to $26 per hour in Washington state.