Part-Time Executive Office Assistant to the CEO

University of Washington; Seattle (WA); On-site; USD 45,000 - 59,000; Part time

Job summary

University of Washington in Seattle seeks a Part Time Administrative Assistant 2 for the Office of the CEO, UW Medicine. The role provides reception, secretarial duties, and audiovisual conference room support, totaling 20 hours per week in the office, Monday through Friday from 8:00 am to 12:00 pm.

Candidates should demonstrate professionalism, autonomy, and the ability to prioritize conflicting tasks. Cross-training is required to serve as backup as needed and experience with confidential

Qualifications

• Minimum high school diploma or GED required with two years of administrative support experience.
• Experience handling confidential materials and interacting with leadership preferred.
• Proficiency in Outlook and Microsoft Office; able to set up video equipment for meetings.

Responsibilities

• Provide daily coffee service for the office of the CEO and meetings.
• Sort, review and distribute incoming mail, and prepare documents for mailing and archive.
• Process reimbursements and invoice payment requests.
• Draft and proofread correspondences on behalf of UW Medicine.
• Maintain and order office supplies and coordinate key distribution.
• Manage repairs with facilities services and run monthly budget reports.
• Greet visitors, answer calls, and support meeting materials.

Skills

Interpersonal skills

Communication

Adaptability

Teamwork

Professional demeanor

Patience

Diplomacy

Discretion with confidential materials

Phone system

Education

High School diploma/GED

Tools

Outlook

Microsoft Office Suite

Video equipment setup

Job description

University of Washington in Seattle seeks a Part Time Administrative Assistant 2 for the Office of the CEO, UW Medicine. The role provides reception, secretarial duties, and audiovisual conference room support, totaling 20 hours per week in the office, Monday through Friday from 8:00 am to 12:00 pm.

Candidates should demonstrate professionalism, autonomy, and the ability to prioritize conflicting tasks. Cross-training is required to serve as backup as needed and experience with confidential