Part-Time Executive Assistant to CEO

Divine Events, LLC; Saint Peters (MO); On-site; USD 21,000 - 30,000; Part time

Job summary

Divine Events, LLC is seeking a Part-Time Administrative Assistant to provide essential administrative and executive support to the President & CEO. Responsibilities include calendar management, meeting coordination and note-taking, action-item tracking, filing and recordkeeping, and support for event-related projects.

The ideal candidate is organized, dependable, professional, detail-oriented, and proactive, with strong communication and discretion.

Qualifications

• High school diploma or equivalent.
• Previous administrative, office, customer service, or coordination experience preferred.
• Strong organizational, communication, and time-management skills.
• Proficient with email, calendars, Microsoft Office/Google Workspace, spreadsheets, and standard office technology.
• Ability to work independently and manage multiple priorities.
• Professional, dependable, proactive, and team-oriented.
• Event planning or nonprofit experience is a plus.

Responsibilities

• Manage the President & CEO's calendar, appointments, meetings, and scheduling.
• Coordinate meetings with clients, vendors, team members, and business partners.
• Take meeting notes and prepare concise summaries of decisions, next steps, and action items.
• Maintain and follow up on action-item lists and deadlines.
• Maintain organized electronic and physical files and company records.
• Assist with email organization, data entry, spreadsheets, documents, reports, printing, scanning, and filing.
• Prepare agendas, meeting materials, schedules, and other administrative documents.
• Assist with scheduling event meetings, consultations, walkthroughs, and internal team activities.
• Maintain contact information and administrative databases.
• Assist with office organization, supplies, mail, and general administrative needs.
• Provide professional communication and administrative support to clients, vendors, and team members as directed.
• Assist with event-related administrative preparation and follow-up.
• Support special projects and other duties assigned by the President & CEO.

Skills

Calendar management

Organizational skills

Time management

Communication

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

Divine Events, LLC is seeking a Part-Time Administrative Assistant to provide essential administrative and executive support to the President & CEO. Responsibilities include calendar management, meeting coordination and note-taking, action-item tracking, filing and recordkeeping, and support for event-related projects.

The ideal candidate is organized, dependable, professional, detail-oriented, and proactive, with strong communication and discretion.