Administrative Assistant

Divine Events, LLC; Saint Peters (MO); On-site; USD 21,000 - 30,000; Part time

Job summary

Divine Events, LLC is seeking a Part-Time Administrative Assistant to provide essential administrative and executive support to the President & CEO. Responsibilities include calendar management, meeting coordination and note-taking, action-item tracking, filing and recordkeeping, and support for event-related projects.

The ideal candidate is organized, dependable, professional, detail-oriented, and proactive, with strong communication and discretion.

Qualifications

• High school diploma or equivalent.
• Previous administrative, office, customer service, or coordination experience preferred.
• Strong organizational, communication, and time-management skills.
• Proficient with email, calendars, Microsoft Office/Google Workspace, spreadsheets, and standard office technology.
• Ability to work independently and manage multiple priorities.
• Professional, dependable, proactive, and team-oriented.
• Event planning or nonprofit experience is a plus.

Responsibilities

• Manage the President & CEO's calendar, appointments, meetings, and scheduling.
• Coordinate meetings with clients, vendors, team members, and business partners.
• Take meeting notes and prepare concise summaries of decisions, next steps, and action items.
• Maintain and follow up on action-item lists and deadlines.
• Maintain organized electronic and physical files and company records.
• Assist with email organization, data entry, spreadsheets, documents, reports, printing, scanning, and filing.
• Prepare agendas, meeting materials, schedules, and other administrative documents.
• Assist with scheduling event meetings, consultations, walkthroughs, and internal team activities.
• Maintain contact information and administrative databases.
• Assist with office organization, supplies, mail, and general administrative needs.
• Provide professional communication and administrative support to clients, vendors, and team members as directed.
• Assist with event-related administrative preparation and follow-up.
• Support special projects and other duties assigned by the President & CEO.

Skills

Calendar management

Organizational skills

Time management

Communication

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

Divine Events, LLC Administrative Assistant Saint Peters, MO·Part time

The Part-Time Administrative Assistant provides essential administrative and executive support to the President & CEO while helping keep Divine Events organized and operating efficiently. Responsibilities include calendar and schedule management, meeting coordination and note-taking, action-item tracking, filing and recordkeeping, general office administration, communication, and support for event-related and company projects. The ideal candidate is organized, dependable, professional, detail-oriented, and proactive.

About Divine Events, LLC

Divine Events, LLC is a premier event management company based in St. Louis, dedicated to creating memorable experiences for our clients. From corporate gatherings to weddings and everything in between, we specialize in delivering exceptional events tailored to our clients' needs and visions.

Description

PART-TIME ADMINISTRATIVE ASSISTANT

Reports To: President & CEO

Schedule: Monday, Wednesday & Friday, 8:00 AM–1:00 PM; one Saturday per month, 8:00 AM–1:00 PM

Hours: Approximately 65 hours/month

POSITION SUMMARY

Divine Events is seeking a reliable, organized, professional, and detail-oriented Part-Time Administrative Assistant to provide administrative and executive support to the President & CEO and assist with the day-to-day operations of the company.

KEY RESPONSIBILITIES

• Manage the President & CEO's calendar, appointments, meetings, and scheduling.
• Coordinate meetings with clients, vendors, team members, and business partners.
• Take meeting notes and prepare concise summaries of decisions, next steps, and action items.
• Maintain and follow up on action-item lists and deadlines.
• Maintain organized electronic and physical files and company records.
• Assist with email organization, data entry, spreadsheets, documents, reports, printing, scanning, and filing.
• Prepare agendas, meeting materials, schedules, and other administrative documents.
• Assist with scheduling event meetings, consultations, walkthroughs, and internal team activities.
• Maintain contact information and administrative databases.
• Assist with office organization, supplies, mail, and general administrative needs.
• Provide professional communication and administrative support to clients, vendors, and team members as directed.
• Assist with event-related administrative preparation and follow-up.
• Support special projects and other duties assigned by the President & CEO.

QUALIFICATIONS

• High school diploma or equivalent.
• Previous administrative, office, customer service, or coordination experience preferred.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and follow-through.
• Proficient with email, calendars, Microsoft Office/Google Workspace, spreadsheets, and standard office technology.
• Ability to work independently and manage multiple priorities.
• Professional, dependable, proactive, and team-oriented.
• Ability to maintain confidentiality and handle sensitive business information appropriately.
• Event planning, hospitality, nonprofit, or professional-services experience is a plus.

SUCCESS IN THIS ROLE

The ideal candidate will help keep the President & CEO organized, ensure meetings and action items are followed through, maintain accurate records, and keep Divine Events' administrative operations running efficiently and professionally.