Part-Time Executive Assistant - Real Estate Back Office

ELISAVA Group LLC; San Marino (CA); On-site; USD 33,000 - 41,000; Part time

Job summary

ELISAVA Group LLC in San Marino, CA is seeking a reliable, detail-oriented Executive Assistant to support day-to-day operations across administrative, compliance, client-facing, and operational functions. This is a part-time position with the potential to convert to permanent full-time for the right person.

Minimum 24 hours/week, maximum 30 hours/week for the first three months, with in-office presence required. Hours are 8-5, 3+ days/week.

Qualifications

• Minimum 2+ years of administrative, office management, or executive support experience.
• Strong organizational skills with attention to detail.
• Professional written and verbal communication skills.
• Valid driver’s license and reliable transportation (Mileage reimbursed).
• Real estate or appraisal industry experience is a plus, not required.

Responsibilities

• Support with client intake/phone calls professionally; strong phone and email manner required.
• Engagement letter drafting and initial property-level research to support bidding.
• Manage file scanning, archiving, and document retention in compliance with legal requirements.
• Track ongoing data subscriptions and certain vendor agreements.
• Invoice preparation and monitoring outstanding invoices.
• Maintain compliance documentation current for client issuance (DBE certificates, insurance certificates).
• Electronic calendar management and appointment coordination.
• Book travel and lodging for site visits; assist with special events.
• Coordinate client gifts and communications.

Skills

Organizational skills

Attention to detail

Communication skills

Growth mindset

Tools

Microsoft Office

Google Workspace

Job description

ELISAVA Group LLC in San Marino, CA is seeking a reliable, detail-oriented Executive Assistant to support day-to-day operations across administrative, compliance, client-facing, and operational functions. This is a part-time position with the potential to convert to permanent full-time for the right person.

Minimum 24 hours/week, maximum 30 hours/week for the first three months, with in-office presence required. Hours are 8-5, 3+ days/week.